What are the responsibilities and job description for the Logistics Coordinator position at ON.energy?
ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world’s leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we’re scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.
Overview Of The Position
The Logistics Coordinator manages the end-to-end movement of equipment for all Data Center projects, ensuring timely, accurate, and cost-effective transportation from suppliers, contract manufacturers, and warehouses to customer sites.
This role is central to maintaining installation and commissioning readiness, protecting project schedules, and ensuring compliance with export, import, and domestic freight requirements. You will work closely with Project Managers, Supply Chain, Procurement, Master Scheduling, suppliers, freight forwarders, and brokers to ensure critical long-lead equipment arrives complete, compliant, and on time.
Key Responsibilities
Shipment Planning & Coordination
Overview Of The Position
The Logistics Coordinator manages the end-to-end movement of equipment for all Data Center projects, ensuring timely, accurate, and cost-effective transportation from suppliers, contract manufacturers, and warehouses to customer sites.
This role is central to maintaining installation and commissioning readiness, protecting project schedules, and ensuring compliance with export, import, and domestic freight requirements. You will work closely with Project Managers, Supply Chain, Procurement, Master Scheduling, suppliers, freight forwarders, and brokers to ensure critical long-lead equipment arrives complete, compliant, and on time.
Key Responsibilities
Shipment Planning & Coordination
- Plan and coordinate shipments for PCS/inverters, MV switchgear, transformers, ATS, skids, BESS components, and balance-of-system materials.
- Align shipment dates with the Master Scheduler and Project Managers to ensure readiness for installation and commissioning.
- Confirm packaging, crating, labeling, and documentation requirements per project and vendor.
- Coordinate pickups, transit arrangements, and delivery schedules with suppliers, 3PL partners, and freight carriers.
- Validate supplier packing lists, weights, dimensions, and Incoterms.
- Track and resolve shipment delays, damages, or documentation issues.
- Prepare and manage shipment documentation (BOL, commercial invoices, packing lists, certificates of conformity, serial/asset lists).
- Ensure compliance with domestic transport regulations, international export requirements, and customer-specific site rules.
- Maintain accurate shipment records for Finance, PMO, and commissioning teams.
- Provide regular shipment status updates to PMs, Master Scheduler, Procurement, and Field Services.
- Support customer site readiness checks (delivery windows, crane/forklift requirements, restricted-access rules).
- Help project teams plan around staged deliveries, multi-load shipments, and backorders.
- Maintain logistics trackers, dashboards, and Smartsheet/Power BI reporting tools.
- Support continuous improvement of logistics workflows, templates, and standards.
- Escalate shipment risks early (supplier delays, carrier capacity issues, missing documents).
- Work with Procurement and Master Scheduler on recovery plans when logistics disruptions threaten project schedules.
- Manage freight claims, damage reports, and corrective actions with carriers and suppliers.
- 3–7 years in Logistics Coordination, Supply Chain Operations, or Freight/3PL management—ideally in engineered-to-order equipment, electrical systems, or industrial project delivery.
- Experience coordinating shipments of large or complex equipment (ideally switchgear, transformers, industrial skids, or similar).
- Strong understanding of freight operations (LTL, FTL, flatbed, heavy haul, project cargo).
- Experience importing from Mexico, Asia and Europe, ideally heavy industrial or electrical equipment.
- Working understanding of HTS classification, customs requirements, ISF, Incoterms, and freight documentation.
- Proficiency with logistics tracking tools (Smartsheet, Excel, ERP/SCM modules).
- Ability to read and validate packing lists, bills of lading, purchase orders, and technical shipping requirements.
- Clear, disciplined communicator who can manage multiple stakeholders and fast-moving schedules.
- Prior exposure to UPS/PCS, MV electrical equipment, transformers, or power-electronics project cargo.
- Experience with 3PLs, jobsite deliveries, and customer-site coordination for industrial projects.
- Hands-on experience managing ocean freight, air freight, LCL/FCL, drayage, and final-mile delivery.
- Familiarity with master scheduling, S&OP processes, and project-based execution environments.
- Competitive salary performance bonus
- 401(k) match, health, vision, dental
- Paid time off and company holidays
- Work that matters—building resilient, secure infrastructure for the future of energy