Scheduler

Come join the OMS Nashville team! Great Benefits! No weekends! APPLY TODAY!

At OMS Nashville, we’re committed to providing our patients with quality services and care. We set the highest standards of patient care and support by leveraging our experience, diverse skill set, and knowledge base. We are looking for applicants who want to make a difference each day! OMS Nashville has provided the highest quality of Oral & Maxillofacial Surgery care to their patients in Nashville and surrounding communities for over 30 years. Our motto is "We are Family taking Care of Family", and we would love to have you join the OMS Family!

The Employee Promise:

At OMS Nashville, the members of our family are the most important resource in our service commitment to our patient and referrals. By applying the principles of trust, honesty, respect, integrity, and commitment; we nurture and maximize talent to the benefit of each individual and the company. OMS Nashville fosters a work environment where diversity is valued, quality of life enhanced, individual aspirations are fulfilled, and the OMS Nashville family is strengthened.

Learn more about us at: www.omsnashville.com

POSITION SUMMARY: Performs a variety of reception, secretarial, and data entry duties.

PRIMARY DUTIES:

• Answer phones, direct calls, and take messages
• Schedule patients appointments
• Send Link to Patients to Pre-Register Information
• Requests X-rays and Referrals from Referring Offices
• Maintain CT’s and Prosthetics for Upcoming Appointments
• Send and Track Pathology Specimens going and coming from Lab
• Scan Oncology/RX/Survey reports
• Notifying Doctors of Pathology Reports
• Save X-rays and Referrals from Web-site and E-mail
• Manage Scheduling E-mail and Call Patients to Schedule
• Save Online Patient Information
• Check On Call Message Daily and Contact Patients for Follow-Up
• Scan in all X-rays and Referrals to patient Charts
• Prepare and Print Doctor’s Consult, Treatment and Thank You Letters
• Notify Employees of Last Minute Schedule Changes
• Pack Suitcases for Daily Transport to Satellite Offices
• Unpack Incoming Suitcases and Disperse Contents
• Maintain computerized schedule
• Update Patient/Referral information in Leading Reach Platform
• Monitor Conversations with patients in Solution Reach Platform
• Conduct Monthly Patient Recall

SECONDARY DUTIES:

• Other duties as deemed necessary

PHYSICAL REQUIREMENTS:

• Must be in good physical condition and able to withstand the stress and demands of an active position.
• Must be able to endure many long hours of sitting.
• Manual dexterity, good eye-hand coordination, and adequate vision and hearing needed in daily work.

JOB SPECIFICATIONS:

• Dental or business experience
• High School graduate

COMPETENCIES:

• Exceptional interpersonal skills
• Ability to accept and follow instructions by supervisor
• Ability to work independently and unsupervised
• Ability to handle conflict and get along with people
• Ability to maintain outgoing, friendly attitude with patients and staff even under pressure
• Ability to work with interruptions and to manage multiple priorities
• Ability to speak, understand, and write fluent English
• Knowledge of correct grammar, spelling and punctuation
• Proficiency in alphabetizing, spelling, and math
• Ability to write legibly and work with numbers
• Ability to complete tasks within time frame

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Bereavement leave
• Dental insurance
• Dependent health insurance coverage
• Disability insurance
• Employee assistance program
• Free parking
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid orientation
• Paid sick time
• Paid time off
• Paid training
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person