Administrative Coordinator

Pay Rate: $30/hr – $35/hr

Location: Santa Clara, CA

We are looking for a proactive and detail-oriented mandarin speaking Administrative Coordinator to join our team in Santa Clara, CA. This individual will play a key role in ensuring smooth daily operations, supporting multiple office functions, and upholding a high standard of customer service. The ideal candidate will be technologically savvy, highly organized, and an excellent communicator who thrives in a fast-paced professional environment.

Responsibilities

• Provide comprehensive administrative support across various departments and office functions.
• Leverage the Microsoft Office Suite-particularly Excel-to improve workflow efficiency and support data-driven tasks.
• Maintain accurate and well-organized records, documents, and filing systems in accordance with company standards.
• Coordinate calendars, schedule appointments, and arrange travel logistics as needed.
• Manage inbound and outbound correspondence, ensuring timely and efficient communication.
• Assist in preparing reports, presentations, spreadsheets, and other business documents.

Requirements

• Proficiency in Microsoft Office, with advanced or strong working knowledge of Excel.
• Fluency in Mandarin (speaking and writing) is a mandatory requirement.
• Excellent verbal and written communication skills.
• Strong interpersonal abilities with the capacity to build positive relationships with vendors, customers, and partners.
• Familiarity with office software, digital tools, and modern workplace technology.