What are the responsibilities and job description for the Records Technician - Virtual position at Omniplex?
POSITION: Records Technician
POSITION SUMMARY
This early career position supports case research, records analysis, financial reconciliation, and professional report preparation in a compliance-driven government contracting environment. The position requires strong written communication skills, sound judgment, and the ability to manage multiple assignments while meeting strict contractual standards.
The selected candidate will work with sensitive information and receive regular editorial feedback to ensure accuracy, clarity, and compliance.
RESPONSIBILITIES KEY RESPONSIBILITIES
Case Research & Reporting
- Conduct research and develop sources to complete assigned case leads.
- Perform detailed record checks and verifications to ensure accuracy and contractual compliance.
- Analyze discrepancies, resolve lead issues, and document findings.
- Prepare clear, well-structured written summaries and investigative reports.
- Revise written work based on editorial review and quality standards.
Financial & Administrative Support
- Prepare and reconcile petty cash and escrow account transactions.
- Process invoices, reconcile monthly credit card statements, and prepare payments for services.
Documentation & Workflow Management
- Maintain organized documentation in accordance with internal policies and contract requirements.
- Manage multiple active assignments at different stages while meeting deadlines.
- Provide additional operational support as needed.
- May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.
QUALIFICATIONS
- U.S. Citizenship.
- Minimum 18 years of age.
- High School diploma or general education degree (GED).
- Minimum of 2 years professional experience reviewing, analyzing, or summarizing documentation (any industry).
- Minimum of 2 years of experience in a customer service or client-facing role demonstrating professionalism and responsiveness.
- Strong written communication skills and the ability to produce clear, organized reports.
- Demonstrated ability to manage competing priorities in a deadline-driven environment.
- High level of discretion when handling sensitive or confidential information.
- Strong organizational skills and attention to detail.
- Ability to interpret written procedures and follow structured compliance guidelines.
- Basic mathematical proficiency, including financial reconciliation and simple calculations.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort working with databases and online research tools.
PREFERRED QUALIFICATIONS
- Experience in investigative, legal, compliance, audit, or government-related environments.
- Experience supporting government contracts or working within structured regulatory frameworks.
- Familiarity with researching and navigating law enforcement, court, or archived records databases, including an understanding of jurisdictional distinctions and record accessibility.
- Active Top Secret security clearance.
IMPORTANT APPLICANT INSTRUCTIONS
- Provide a tailored resume reflecting relevant experience in records review, research, reporting, and multitasking.
- To be considered, applicants must submit a writing sample (300 words or fewer) that demonstrates their ability to summarize information clearly and professionally.
- Your writing sample should address:
- Why you are interested in this role.
- How your experience has prepared you to manage multiple assignments.
- Your experience preparing written reports.
- All submitted materials, including the writing sample, must be the applicant's original work. The use of AI-generated or AI-assisted content is strictly prohibited, as AI tools are not permitted in the performance of this role.
- Applications that do not include all required materials, exceed the stated length limits, or contain significant grammatical or formatting errors will not be considered. Attention to detail will be evaluated as part of the screening process.
Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world while upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers, Constellis' solutions include a range of services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers.
EEOC Statement
Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.