Executive Administrative Assistant - Norcross, GA

About Us 

OmniMax International is a leading North American building products manufacturer, headquartered in Atlanta, Georgia. We have 14 manufacturing facilities across the United States and Canada. As the top supplier in the residential roof drainage and roofing accessories markets, OmniMax has extensive scale, top brands such as Amerimax, Berger, Verde, and Flamco, and longstanding relationships with the nation's largest home center retailers and building product distributors. OmniMax International is owned by funds managed by SVPGlobal, a global investment firm with more than $18 billion in assets under management, established by Victor Khosla in 2001. Learn more at www.omnimax.com and www.svpglobal.com.

Elevate Your Industry Career!

We are looking for a skilled individual to join our team as an Executive Administrative Assistant to join our team, providing high-level support to our CEO and Executive Leadership Team (ELT). The ideal candidate will excel in planning, prioritizing, and executing tasks efficiently. They must demonstrate strong relationship-building skills both internally and externally. A proactive problem solver with exceptional communication skills and meticulous attention to detail is essential. Given OmniMax’s culture of ownership and accountability, this individual should be comfortable taking the initiative in administrative decision-making.

Benefits of Working With Us 

• Competitive compensation including paid time off and holidays
• Medical insurance (HDHP with HSA and PPO options)
• Prescription drug coverage
• Dental and vision insurance
• Pre-tax flexible spending account
• 401(k) retirement savings with employer match
• Basic and supplemental life and AD&D insurance
• Short-term and long-term disability insurance
• Pre-tax dependent care flexible spending account
• Wellness program with diabetes prevention, condition care, preventive care, and annual flu shot
• Employee Assistance Program

Requirements 

We are searching for a candidate with: 

• Bachelor’s degree preferred; or at least 8 years of related experience
• Minimum of 5 years in an administrative assistant, office manager or similar role, preferably with experience supporting C-level executives
• High level of integrity
• Meticulous attention to detail
• Exceptional Customer Service skills
• Excellent time management skills with a proven ability to meet deadlines
• Advanced proficiency in MS office (Outlook, Word, Excel, and PowerPoint) and virtual meeting software preferably Teams or Zoom
• Ability to function well in a fast-paced environment
• Ability to work through ambiguity

Duties and Responsibilities 

A typical day may include:   

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the business operations of the company.
• Organize complex calendars and schedules, resolving any scheduling issues or conflicts.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodations for Executive Leadership Team and prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the CEO and Executive Team are involved with.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Plan and coordinate executive and corporate events such as board meetings, liaising with vendors board members, internal and external stakeholders.
• Coordinate onsite visits for candidates, suppliers or vendors as necessary.
• Provide administrative support as needed, including office management, data entry, filing, and other ad hoc tasks.

Position Details 

• Full Time (Hybrid – 4 days in the office)
• Located in: Norcross, GA

We are proud of our commitment to equal employment opportunity for all qualified job candidates and associates and ask that all associates support diversity and inclusion in the workplace. OmniMax prohibits unlawful discrimination based on age, race, color, sex/gender, sexual orientation, gender identity, pregnancy, national origin, religion, disability, genetic information, veteran status, or any other characteristic made unlawful by federal, state, or local laws.

Working together, we have a tremendous opportunity to define our company culture, grow our business and provide long-term opportunities for our employees and shareholders.

If you are a performance-driven individual looking to advance your career and your values align with ours, we invite you to explore career opportunities with us. We look forward to learning more about you.