What are the responsibilities and job description for the Sales Coordinator position at Omni Hotels?
Location:
Omni Amelia Island Resort & Spa
At Omni Amelia Island Resort & Spa guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.
Omni Amelia Island Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort & Spa may be your perfect match.
Job Description:
Handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.
Responsibilities:
- Schedules and prioritizes work load to meet deadlines of all managers.
- Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
- Maintains reader files.
- Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
- Checks own mailbox in the morning and afternoon.
- Answers calls to sales office by third ring.
- Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
- Enters group information (sites, resumes) in Access.
- Enters work orders in Synergy as directed by managers.
- Assists unassigned managers as needed.
- Updates bulletin boards on assigned months.
- Gathers materials and mails packages to clients as necessary.
- Takes detailed inquiry leads and submits to appropriate manager.
- Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
- Processes outgoing mail.
- Covers for reception during lunch
- Takes minutes at committee/assistant meetings as directed.
- Participates in schedule rotation for late coverage on days the office closes early.
Qualifications:
- Must be able to work alone as well as work well with others.
- Must have good communication skills.
- Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).
- Previous knowledge of Delphi, Opera and Synergy preferred.
- Must have good organizational skills.
Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to .