Events Coordinator

Location

Fort Worth Hotel

As breathtaking as any West Texas sunset, the Omni Fort Worth Hotel offers a taste of Texas hospitality. Conveniently located in the heart of Fort Worth’s exciting downtown, the hotel is adjacent to the Fort Worth Convention Center and within walking distance from the city’s cultural centers, restaurants and nightlife. The Omni Fort Worth Hotel received the 2015 TripAdvisor Certificate of Excellence Award, and was named Top 100 Meeting Hotels in the United States in 2014 by Cvent.

The Omni Fort Worth Hotel offers unique employment experiences revolving around associate engagement and innovation. The invigorating world of hospitality resonates through the walls of our one-of-a-kind convention center property. The Omni Fort Worth will continue to be recognized for exemplary guest service and accommodation. As we provide empowerment through our Power of One culture, we work to strengthen and grow the careers of our dedicated associates. The Omni Fort Worth Hotel is searching for dedicated hospitality professionals with guest service mentality to join our extraordinary team!

Job Description

The Catering Coordinator is responsible for assisting in the daily operations of our events and meeting space to ensure overall client satisfaction.  This individual will report to the Director of Catering and Conference Services and handle all administrative duties as assigned by the Catering Department.

Responsibilities

• Create BEO’s for ASC Events (Galas, Christmas parties, associate gatherings)
• Compiles and distributes weekly Resume Packet
• Organizes weekly CS Manager Go To Schedule
• Generates and distributes weekly Medallia pre pull report
• Coordinates weekly distribution of Post Con reports
• Create Bookings and Block Space for Tastings in FDC as needed
• Create Tasting Menu Cards as needed

• Coordinate Group Sales Contract Turnover process

• Produce Meal and Parking Vouchers
• Coordinates Transportation for clients
• Coordinates and produces information required for Preconvention meetings
• Inputs client amenities into Alice system
• Create restaurant reservations as needed
• Complete Expense Reports
• Break down file folders
• Create PO’s, Birchstreet orders, and Check Requests
• Support CSM’s with ICW bookings
• Create Diagrams as needed
• Initiate resume shells for CSMs
• Answer incoming telephone calls and respond to inquiries by determining client's needs and specifications for referral to the appropriate Manager.
• Send all information requested by Manager to clients.
• Maintain filing systems.
• Completing and distributing Banquet Event Orders and Group Resumes as needed. 
• Maintain department inventory of office supplies.
• Establish rapport with clients and function as Manager’s liaison.
• Special projects as assigned by Department Manager.
• Setup requests with preferred vendors on behalf of managers and/or clients.
• Coordinate Select Rewards fulfillment requests

Qualifications

• Must have working knowledge of Excel, Word, Outlook, Power Point
• Must be organized and detail oriented.
• Must be able to handle multiple tasks at one time.
• Previous hotel, catering, and Delphi experience preferred.

End of Job Description