Warehouse Administrator

Omega Morgan believes that each employee makes a significant contribution to our success.  That contribution should not be limited by the assigned responsibilities.   Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the individual nor the organization to just the work identified.   It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

SUMMARY:

The Warehouse Administrator is responsible for preparing invoices and other general administrative tasks as well as assisting in the warehouse. This position will focus on administrative tasks and invoicing at first, but once that work has been minimized this position will primarily be assisting in the warehouse. This position is deemed as safety sensitive.  

Essential Duties and Responsibilities 

Invoicing 

• Invoicing all customer equipment that is being received, shipped, and stored in the warehouses. 
• Reconciling customer billing and invoices.

Shipping and Receiving

• Greet and direct delivery drivers to dock area.
• Receive, inspect for damage, record, and tag for inventory tracking purposes.
• Inspect, load and secure outgoing freight and record as necessary for inventory tracking purposes.
• Sort and place freight in designated areas according to warehouse standards/requirements.
• Responsible for scheduling all inbound and outbound loads, maintaining accurate records, and coordinating with carriers to ensure efficient warehouse operations.

Inventory Controls

• Tag customer freight in and out as they are received and shipped to maintain accuracy. 
• Assist in maintaining an organized warehouse.
• Assist in maintaining proper inventory controls of consumables; order and restock as needed.
• Under the direction of warehouse supervisor or superintendent, conduct periodic physical inventory counts.
• Must be comfortable with mobile apps and technology (Android and Apple iOS) for inventory management.

Building, Office, Warehouse and Grounds Maintenance

• Perform light housekeeping and spill clean-up as needed in the office.
• Resolve routine office maintenance and warehouse equipment issues
• Empty trash into dumpsters ensure parking lot cleanliness.
• Stock restrooms when paper products are low.
• Wear proper Personal Protective Equipment (PPE) and request same from employees, delivery drivers and customers.
• Reliable and dependable.
• Perform other duties as assigned and/or requested.

Required Experience and/or Education 

• Associate degree preferred, or 2 years working in a warehouse environment
• Previous experience in invoicing  
• Must be able to pick up and carry 25-40lbs.
• Strong computer skills, particularly in Excel and Word, to manage shipping logs, inventory tracking, and daily administrative tasks.
• Basic mechanical skills required (use of a tape measure and other hand tools) 
• A Valid Driver’s License is required for travel between warehouse as needed.
• Forklift Operator Certification Preferred
• Good verbal and written communication, organizational, time management & mathematical skills
• Team players who seeks out work rather than waiting to be told what to do.