Contracts Administrator

Omega Morgan believes that each employee makes a significant contribution to our success.  That contribution should not be limited by the assigned responsibilities.   Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the individual nor the organization to just the work identified.   It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Position Summary

The Contracts Administrator supports the administration of contracts across company projects and operations. This role is responsible for reviewing, processing, tracking, and maintaining contract documentation; supporting compliance requirements; and assisting project teams with contractual documentation needs. This position works under the direction of the General Counsel and collaborates with project management, procurement, accounting, safety, insurance and operations to ensure contracts are properly documented, executed, and maintained in accordance with company standards. Omega Morgan believes that each employee makes a significant contribution to our success. This description outlines primary duties but does not limit responsibilities as business needs evolve.

Essential Duties & Responsibilities

• Review, draft, and negotiate Master Service Agreements, subcontracts, NDAs, Purchase Orders, Rental Agreements, Warehousing Agreements, and various Vendor Agreements for adherence to company standards and risk management practices.
• Prepare and issue standard contract templates and supporting documentation.
• Track contract status from receipt through execution and ensure proper routing for internal review and signatures.
• Coordinate collection and submission of owner-required documentation related to contract execution (bonds, insurance certificates, notice-of-work forms, etc.).
• Support project teams during contract startup and closeout, including collection of release forms and completion notices.
• Manage internal COI requests along with review of vendor COI’s to ensure proper coverages.
• Process preliminary lien notices in accordance with state-specific requirements and company policy and file liens as necessary.
• Assist with contractor enrollment in Owner-Controlled Insurance Programs (“OCIP”) and Contractor-Controlled Insurance Programs (“CCIP”).
• Assist with collection and submission of required payroll and job information for OCIP and CCIP reporting.
• Perform additional related duties as assigned.

Preferred Education & Experience

• Associate’s or Bachelor’s degree in Business Administration, Legal Studies, Construction Management, or related field preferred.
• Minimum 2 years of experience in contract administration, construction administration, legal administrative support, or related field.
• Experience in construction, industrial services, logistics, or transportation industries preferred.
• Proficiency in Microsoft Office Suite, particularly Word.
• Experience with SAP, Wright Plan, and CLM systems is beneficial.

Knowledge, Skills & Abilities

• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Working knowledge of contract terminology and documentation standards.
• Knowledge and understanding of contractor insurance requirements.
• Ability to work independently while collaborating effectively across departments.
• Professional demeanor and solution-oriented mindset.

Physical & Work Environment

• Primarily office-based work environment.
• Prolonged periods of sitting and computer use.
• Ability to lift or move up to 20 pounds.

Salary : $30 - $40