What are the responsibilities and job description for the Executive Assistant I-Martinsburg, WV Location (EAMB07) position at Omega Health?
**PLEASE NOTE: THIS POSITION IS A 'HYBRID' POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.**
Omega Health Services is a mission-driven leader in supported employment, dedicated to empowering veterans, individuals with developmental disabilities, and those overcoming economic challenges.
We are seeking a High-Caliber, Strategic Executive Assistant to serve as a "force multiplier" for one of our Regional Partners. This is not a traditional administrative role; it is a fast-paced, "on-the-move" partnership requiring an expert in logistical choreography, discreet gatekeeping, and proactive problem-solving. If you are a high-level operator who thrives on being two steps ahead, we want to meet you.
Key Responsibilities
The Executive Assistant acts as the Partner’s operational extension and trusted advisor across several domains:
- Executive Time Mastery: Own and optimize a complex, high-velocity calendar. You will ruthlessly protect the Partner’s focus while navigating multi-stakeholder conflicts and shifting priorities.
- Strategic Correspondence: Act as the primary filter for all communications. You will triage, draft, and ghostwrite in the Partner’s voice, ensuring high-touch responsiveness and professional polish.
- High-Stakes Events & Travel: Coordinate intricate domestic and international travel. You will occasionally travel with the Partner to manage logistics on the ground, take strategic minutes in high-level meetings, and ensure all action items are tracked to completion.
- Financial & Resource Oversight: Manage the executive office budget, process high-level expense reports, and ensure all financial filings are compliant and timely.
- Confidentiality & Integration: Handle a sensitive blend of professional and personal matters with absolute discretion. You are the vault for sensitive documents, financial data, and internal communications.
- Special Projects: Conduct organizational research, design high-impact presentation decks, and manage cross-departmental deliverables to keep the Partner’s strategic goals on track.
Required Skills & Qualifications
We are looking for an individual with the "Superpowers" of foresight and composure.
- Experience: Minimum 5 years of progressive experience supporting C-Suite (CEO, COO, Managing Partner) leaders. Experience in healthcare or highly regulated sectors is a significant advantage.
- Technical Mastery: Advanced proficiency in Office 365 (Outlook, Excel, PowerPoint) and document management systems like SharePoint.
- Education: Bachelor’s degree is strongly preferred.
- Flexibility: Ability to travel (approx. 5%) and maintain availability for occasional after-hours communications to support a global schedule.
Core Competencies:
- Strategic Foresight: The ability to anticipate needs before they are articulated.
- Impeccable Communication: Confidence to interface with Board Members, external partners, and high-level leaders.
- Resourcefulness: A "find a way" mentality when faced with logistical or operational hurdles.
Why Omega Health Services?
We believe in investing in the people who power our mission.
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Benefits & Perks
Compensation:
Competitive salary Performance-based bonuses 401K with match.
Health & Wellness:
Premium Health/Dental, Life/AD&D, and Long-Term Disability.
Growth:
Access to CAP/PACE certifications, leadership coaching, and university scholarships.
Lifestyle:
Generous "Earn-as-you-go" PTO, Paid Holidays, and Hybrid flexibility.
About Us
Omega Health Services is a CARF Accredited ESO. We help our clients achieve self-sufficiency through competitive employment. We take pride in being a preferred healthcare agency that fosters an engaging, person-centered learning environment.
Ready to Lead?
If you are a dedicated professional driven by a mission of service and the challenge of high-level executive support, apply today!
Salary : $23 - $25