Office & Scale Administrator

Omaha Track is the innovative product and service supplier to the railroad industry-dedicated to providing excellence, quality, and value. We are committed to remaining the industry leader by focusing on continuous growth and improvement in our 4 areas of focus: Materials/Railroad Services/Equipment/Terminal Services.

Position Description

The Office & Scale Administrator works closely with all departments to help facilitate the day-to-day functions of the office. Reliable and organized individuals are responsible for providing administrative and clerical support to ensure the smooth operations of our office. 

Major Areas of Responsibility

1. Greet visitors and answer phone calls in a professional manner
2. Assist with scheduling appointments and managing calendars
3. Process and distribute incoming and outgoing mail
4. Maintain office supplies inventory and reorder as needed
5. Assist with organizing and maintaining office files and records
6. Provide general support to office staff as needed
7. Complete various administrative tasks as assigned
8. Weigh all railcars and trucks in/out
9. Release railcars as needed
10. Balance yard inventories
11. Maintain and balance orders being shipped
12. Update cars storage sheets
13. Track ongoing projects on spreadsheets
14. Enter all BoL’s into OTIS

Minimum Qualifications 

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Experience in an office support role is preferred but not required

 Work Requirements

• Dependable and consistent attendance/punctuality
• Valid driver’s license required (must not have any major driving offenses within the last three years)
• Ability to multi-task several assignments/projects at one time
• Ability to maintain confidentiality with sensitive organizational and personnel information
• Ability to build and maintain effective relationships at all levels of the organization
• Ability to meet all functional requirements including, but not limited to: lifting (up to 50lbs), sitting, kneeling, standing, walking (including uneven surfaces), bending, squatting, finger dexterity, and reaching above/below shoulders 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This job description was last updated on April 07, 2026

Omaha Track, Inc. is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.