Accounts Payable Associate

Position Overview

Primary responsibilities will focus on adhering to ORDA accounts payable policies and procedures, financial reporting, and record keeping. This position reports directly to the Venue Expense Management Coordinator and will work directly with the Venue Business Manager, as well as ORDA’s Finance Department on Accounts Payable reporting.

Duties and Responsibilities

Regular duties include, but are not limited to:

• Ensuring that all purchases follow ORDA and NYS purchasing guidelines
• Maintain Bulk Procurement report
• Maintaining a file of venue specific contracts and records of utility usage
• Keeping the General Manager apprised of needed renewals and/or terminating contracts
• Maintaining and ensuring timely payment of invoices
• Tracking Capital funds on requisitions and invoices
• Maintaining an inventory of purchased property
• Acting as a backup to the EMC
• Performing other duties as assigned

Skills and Qualifications

• Knowledge of basic business practices.
• Prior experience with finance office functions and
• Demonstrated understanding of confidentiality (supported with references) is required.
• One (1) year’s experience in Accounts Payable business procedures is preferred.
• Knowledge of NYS purchasing guidelines preferred.
• Knowledge of accounting software is a plus.
• Needs to be computer literate and knowledgeable in Microsoft Office Suite applications with good typing skills.
• Must demonstrate a professional appearance as well as outstanding organizational and communication skills.

Salary Range and Benefits:

The salary range for this position is $45,846 to $66,018. The hiring range for this specific position is $45,846 - $50,430 per year. Final offer will be within the hiring range and will be dependent on qualifications and experience.

The Olympic Authority offers an excellent benefits package that includes paid leave (paid parental, sick, vacation, and personal time); paid holidays; health, dental, and vision insurances; long term disability and supplemental life insurance at preferred rates; participation in the NYS and Local Retirement Systems; and optional participation in NYS Deferred Compensation.

Interested Candidates should email a letter of interest and resume with the subject heading,

“Accounts Payable Associate” to:

EPaul@orda.org

Any offer of employment will be contingent upon the completion of a background check in accordance with the Olympic Authority’s Background Check Policy:

https://orda.org/wp-content/uploads/sites/7/2023/03/Background-Check-Policy.Revised.12.7.22.pdf
Background checks will be conducted by a Third-Party Administrator of the Olympic Authority’s choosing in compliance with the requirements of the New York State Fair Credit Reporting Act (General Business Law § 380) and the Federal Fair Credit Reporting Act (15 U.S.C. § 1681).

The Olympic Authority is an Affirmative Action/Equal Opportunity Employer

Pursuant to Executive Order 161, no State entity is permitted to ask or to mandate, in any form, that an applicant for employment provide either their current compensation or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If any such information has been requested before the appropriate time, you may contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Job Type: Full-time

Pay: $45,846.00 - $50,430.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $45,846 - $50,430