Finance & Adminstration Director

Company Overview

The Olympic Peninsula YMCA is a non-profit organization that oversees Y programs and focuses on youth development, healthy living, and social responsibility. Our mission is to strengthen communities through programs and services that build healthy spirit, mind, and body. We strive to promote the values of caring, respect, responsibility, and honesty. We are open to people of all ages, beliefs, incomes, races, genders, and abilities.

Job Description/General Function

The Finance & Administration Director supports the work of the Y, a nonprofit organization committed to strengthening the community through youth development, healthy living, and social responsibility. The Finance & Administration Director ensures a system of strong internal controls and fiscal soundness and provides direction and leadership for YMCA finance, business operations, and human resources.

Responsibilities

• Translates organizational goals into executable plans with accountable staff by defining tasks, and milestones; manages all functions of accounting and business operations, ensuring that legal and audit requirements are met, and that best practices and maximum efficiency are obtained.
• Oversees and provides leadership to the annual budget process including issuing guidelines and procedures, training staff, auditing budgets, overseeing data input, and preparing reports.
• Accountable for timely and accurate functions including but not limited to banking, deposits, accounts payable, receivable, billing, payroll, campaign, collections, budgeting, financial reports and reviews, balance sheet account reconciliations, cash flow forecasting, asset tracking, depreciation, and insurance related functions.
• Hires, trains, and oversees Finance and HR/Administration staff, providing direct supervision. Arranges backup staff as needed.
• Manages the annual independent audit, single audit (as needed), the preparation of financial statements, and the IRS 990 and acts as liaison with the audit team and YMCA Finance Committee and Board.
• Implements appropriate systems and internal controls to safeguard the YMCA’s financial resources and to provide a solid basis for accurately reporting financial data.
• Prepares or supervises the preparation of outside reports and filings, including outside programs, contract audits, and other audits.
• Oversees the month-end and year-end closings and the preparation of statements and reports.
• May implement, manage, and oversee personnel and payroll administration, including maintaining records and related payroll systems.
• Collects and maintains data on government contracts and grants.
• Reviews and maintains all contracts and executes, as necessary.
• Manages and oversees all banking and funds. Reconciles bank statements monthly.
• Administrator of accounting, operations, payroll, merchant bank, engagement, and other software which includes assuring data is maintained using best practice principles.
• Annual Campaign setup/structure, in coordination with the Campaign Chair/Committee.
• Responsible for General Ledger and the books and records of the organization and oversees records retention.
• Creates and/or maintains policy and procedures consistent with best practices.
• Oversee the Human Resources and Administration functions of the organization. Provides backup, support, direction, and counsel as needed for, but not limited to:
  • Hiring Process
  • Employee Benefits & Files
  • Training & Staff Development
  • Volunteer Management
  • HR Administration
  • Staff Separations
  • Performance Management
  • Communications

Required Skills and Experience

• Bachelor's degree in business administration, accounting, or equivalent
• YMCA Multi-Team Leader Certification preferred
• Five or more years of related experience in finance/accounting or equivalent
• Previous supervisory experience preferred
• Finance/accounting experience for a nonprofit organization preferred
• Knowledge of, and expertise with, computerized accounting systems and standard business software including, but not limited to Microsoft Suite, Google suite, program and operating software, and internet applications
• Ability to relate well and communicate effectively with a diverse group of individuals in all circumstances
• Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
• Pass a comprehensive background check
• Have a high school diploma or equivalent
• Be 21 years of age or older
• Have a current CPR and first-aid certificate or be able to obtain one within 30 days of hire

Additional Expectations and Duties 

• Attends staff meetings and trainings as required and completes all online trainings which includes child abuse prevention training within 7 days of hire 
• Upholds YMCA policies for safety, supervision, mandated reporting, and risk management. Adheres to policies to boundaries with youths 
• Reports suspicious or inappropriate behaviors and policy violations in accordance with mandated reporting requirements 
• Responsible for general housekeeping tasks to ensure the workspace is always clean 
• Submits hours worked accurately on the electronic timecard, within timelines for supervisor approval 
• Passion for high standards and beliefs in the YMCA mission of youth development, healthy living, and social responsibility 
• Flexible schedule as needed, as on occasion, may need to work evenings and/or weekends 
• Other duties as assigned by the supervisor 

Working Conditions

Environment

• Office environment with occasional interruptions
• The noise level in the work environment is usually moderate
• Evening and/or early morning, and/or weekend hours periodically
• Occasional travel required

Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time, including long periods of sitting, keyboard entry, use of office equipment, use of computer monitor
• Ability to speak concisely and effectively communicate
• Be able to communicate using a computer and phone/smart device
• The employee frequently is required to sit and reach and must be able to move around the work environment
• Visual and auditory ability to respond to critical situations and ability to act swiftly in an emergency
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust
• May require physical effort and cardiac endurance while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing
• Carrying supplies, up to 25 lbs.

Driver Requirements

Private Vehicle, Requesting Reimbursement

• Valid driver’s license
• Proof of insurance

YMCA Vehicle

• 18 years of age or older
• Valid driver’s license
• Driving record which meets or exceeds YMCA standards, driver records request will be submitted

YMCA is an Equal Opportunity Employer

Salary : $95,976