What are the responsibilities and job description for the Program Specialist 3 - HEET (Non-Permanent) position at Olympic College?
Description
Program Specialist 3 - HEET (Non-Permanent)
Department/Division: Workforce and Economic Development
Position Supervisor: Dean of Workforce and Economic Development
Salary: $27.24 - $36.69 hourly
Olympic College is currently recruiting for HEET Program Specialist - non permanent. This role will support the Fiscal Year 2026 Hospital Employee Education and Training (HEET) project from date of hire through the end of Fiscal Year 2026 (June 30, 2026). The HEET Program Specialist will report to the Dean of Workforce and Economic Development and have work directed by the Director of Workforce Grants, Dean of Nursing and Allied Heath and Healthcare Outreach Coordinator.
The HEET Program Specialist works under general direction and has organization-wide program/project responsibility in which they will oversee program/project components that are comprised of specialized tasks (e.g. reservations, administration, and budget coordination within the program/project. The HEET Program Specialist will assist Deans, Directors and Outreach Coordinators by coordinating all aspects of grant program services, providing technical assistance and specialized consultation to program participants or potential participants, staff and outside entities, and recommends resolution for complex problems and issues related to the program/project.
The purpose of the position is to support the organization’s mission to advance access to professional-technical education as an avenue for community members to obtain good jobs offering family-sustaining wages.
Essential Functions
Minimum Qualifications
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
This position is funded by temporary funding and will be available from date of hire through the end of Fiscal Year 2026 (June 30, 2026) or as long as the funding is renewed.
Hourly employees must work 480 hours in a rolling six-month period to become eligible for health benefits. Hourly employees must work 70 hours in any five months for two consecutive years to become eligible for retirement. This is an hourly position scheduled to work up to 18 hours per week, with a salary of $27.24 - $36.69 hourly. They are not initially eligible for benefits upon hire but could qualify for the following.
Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, sick leave, paid holidays, Aflac, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate, and priority consideration on-site childcare on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Benefits include vacation, sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
01
Do you have at least one (1) year of work experience in customer service?
Do you have at least one (1) year of work experience in data gathering and analysis?
Do you have at least one (1) year of work experience in marketing and producing marketing collateral?
Do you have at least one (1) year of work experience in scheduling and meeting management?
Do you have at least one (1) year of work experience in research and writing?
Do you have at least one (1) year of work experience in event planning and logistics?
Do you have at least one (1) year of work experience in fiscal tracking and budget management?
Program Specialist 3 - HEET (Non-Permanent)
Department/Division: Workforce and Economic Development
Position Supervisor: Dean of Workforce and Economic Development
Salary: $27.24 - $36.69 hourly
Olympic College is currently recruiting for HEET Program Specialist - non permanent. This role will support the Fiscal Year 2026 Hospital Employee Education and Training (HEET) project from date of hire through the end of Fiscal Year 2026 (June 30, 2026). The HEET Program Specialist will report to the Dean of Workforce and Economic Development and have work directed by the Director of Workforce Grants, Dean of Nursing and Allied Heath and Healthcare Outreach Coordinator.
The HEET Program Specialist works under general direction and has organization-wide program/project responsibility in which they will oversee program/project components that are comprised of specialized tasks (e.g. reservations, administration, and budget coordination within the program/project. The HEET Program Specialist will assist Deans, Directors and Outreach Coordinators by coordinating all aspects of grant program services, providing technical assistance and specialized consultation to program participants or potential participants, staff and outside entities, and recommends resolution for complex problems and issues related to the program/project.
The purpose of the position is to support the organization’s mission to advance access to professional-technical education as an avenue for community members to obtain good jobs offering family-sustaining wages.
Essential Functions
- The HEET Program Specialist is responsible for scheduling and managing all HEET project-related meetings, including but not limited to stakeholder meetings, partner meetings, all-partner convening event meetings, internal meetings, etc. Responsible for surveying for availability, sending meeting requests, responding to questions, operationally supporting attendance, meeting minutes/agenda, and participation from all partners including in the event of the need to reschedule.
- This role is responsible for planning, execution and management of in-person and digital surveying and in-person and online focus group input gathering with all project partners at their locations (within Kitsap, Jefferson, Clallam and Mason Counties). Responsible for executing in-person surveying and in-person focus groups and coordinating with project partners to execute digital surveying and online focus groups.
- Organize, manage and analyze constituent input data obtained from surveys and focus groups. Research, analyze, and report on data specific to the components of the Incumbent Healthcare Worker Research report.
- Lead the research, feedback gathering, etc. required to create a Marketing Toolkit for project partners to be distributed to project partners in Q4 FY2026. Work in partnership with the Dean of Nursing and Allied Health, Healthcare Outreach Coordinator, Workforce and Economic Development Department Strategic Initiatives Liaison and the Director of Workforce Grants to complete the deliverable prior to Q4 FY2026.
- Lead event planning and logistic coordination for the All-Partner Convening event, including serving as the lead for day-of-event operational management. Take the lead on event budget management and fiscal tracking related to the All-Partner Convening.
- Lead the research, feedback gathering, etc. required to create a Marketing Toolkit to be distributed to project partners. Work in partnership with the Dean of Nursing and Allied Health, Healthcare Outreach Coordinator, Workforce and Economic Development Department Strategic Initiatives Liaison and the Director of Workforce Grants to complete the deliverable prior to Q4 FY2026.
- Assist or lead all other HEET-project related duties and tasks assigned by supervisor.
Minimum Qualifications
- Demonstrated competencies related to customer service with no less than one (1) year of work experience related to customer service.
- Demonstrated competencies related to data gathering and analysis with no less than one (1) year of work experience related to data gathering and analysis.
- Demonstrated competencies related to marketing and production of marketing collateral with no less than one (1) year of work experience related to marketing and production of marketing collateral.
- Demonstrated competencies related to scheduling and meeting management with no less than one (1) year of work experience related to scheduling and meeting management.
- Demonstrated competencies related to research and writing with no less than one (1) year of work experience related to research and writing.
- Demonstrated competencies related to event planning and logistics with no less than one (1) year of work experience related to event planning and logistics.
- Demonstrated competencies related to fiscal tracking and budget management with no less than one (1) year of work experience related to fiscal tracking and budget management.
- Associate’s Degree (AA; 2-year)
- Multi-lingual (Spanish)
- Demonstrated competencies related to customer service with no less than three (3) years of work experience related to customer service.
- Demonstrated competencies related to data gathering and analysis with no less than two (2) years of work experience related to data gathering and analysis.
- Demonstrated competencies related to marketing and production of marketing collateral with no less than two (2) years of work experience related to marketing and production of marketing collateral.
- Demonstrated competencies related to scheduling and meeting management with no less than two (2) years of work experience related to scheduling and meeting management.
- Demonstrated competencies related to research and writing with no less than two (2) years of work experience related to research and writing.
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
This position is funded by temporary funding and will be available from date of hire through the end of Fiscal Year 2026 (June 30, 2026) or as long as the funding is renewed.
Hourly employees must work 480 hours in a rolling six-month period to become eligible for health benefits. Hourly employees must work 70 hours in any five months for two consecutive years to become eligible for retirement. This is an hourly position scheduled to work up to 18 hours per week, with a salary of $27.24 - $36.69 hourly. They are not initially eligible for benefits upon hire but could qualify for the following.
Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, sick leave, paid holidays, Aflac, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate, and priority consideration on-site childcare on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
- Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement).
- The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
- Olympic College Online Application
- Resume
- Cover Letter - in your cover letter describe how your experience sets you apart for this position.
- Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Benefits include vacation, sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
01
Do you have at least one (1) year of work experience in customer service?
- Yes
- No
Do you have at least one (1) year of work experience in data gathering and analysis?
- Yes
- No
Do you have at least one (1) year of work experience in marketing and producing marketing collateral?
- Yes
- No
Do you have at least one (1) year of work experience in scheduling and meeting management?
- Yes
- No
Do you have at least one (1) year of work experience in research and writing?
- Yes
- No
Do you have at least one (1) year of work experience in event planning and logistics?
- Yes
- No
Do you have at least one (1) year of work experience in fiscal tracking and budget management?
- Yes
- No
- Required Question
Salary : $27 - $37