Preschool IEP & Admissions Coordinator

OLV Human Services is seeking a passionate and detail-oriented Preschool IEP & Admissions Coordinator to join our dynamic team. In this vital role, you will support the educational success and developmental progress of preschool-aged children by coordinating the admissions process and ensuring compliance with Individualized Education Program (IEP) requirements. If you're committed to making a meaningful difference in early childhood education and have a strong understanding of special education processes, we invite you to bring your skills and compassion to our mission-driven organization. Benefits: Paid School Breaks  Paid Holidays Additional Paid Time Off (PTO) Free dental services at BVS Dental Clinic  Paid Employer sponsored life insurance Supplemental insurance programs for additional life insurance, short-term disability, accident & cancer insurance Up to $600 every year for completing biometric health screenings on a single health insurance plan & up to $1,200 if a spouse completes too Perks: Casual dress code OLV Tuition Reimbursement up to $7,200 Qualifying Non-For-Profit for Federal Student Loan Forgiveness Program (click here to learn more: https://studentaid.gov/manage-loans/forgiveness-cancellation) Up to $180 annual gym reimbursement Take advantage of our Dental & Outpatient Mental Health services while working $$ Employee referral program $$  Salary Range: $60,405.80 - $70,000/annually based on applicable experience Job Summary: This position is responsible for the OLV Human Services Preschool Admissions process, Coordination and communication of all IEP mandates with staff and organizing and training staff and administration of the Preschool annual review process.  Essential Job Duties: • Directly supervises the Preschool Administrative Staff• Agency liaison with school districts and the county for Preschool admissions process • Maintain ongoing communication with districts to communicate any program openings in Early Education programs  • Monitors program census to ensure census is maintained• Coordinate intake of all students from Early Childhood programs• Review evaluations, social history, etc. to determine appropriate placement within the early education program• Coordinates and initiates preschool intake process with families and Preschool staff and administration:• Conduct registration process by completing enrollment paperwork and providing school tours to parents & students.• Ensures parents have completed registration information.  • Forwards completed registration information to educational and therapy staff involved in the students’ IEP mandates.• Ensures medical information is provided to the school nurse.  School nurse will then request and receives physical and immunization records from school district and/or doctor• Communicate new enrollment as required to all staff• Transfer and discharge students from Preschool program: o Alert district and complete OLV Human Services discharge paperwork• Coordinates and processes IEP amendment requests with districts• Assist Principals with Annual reviews and CPSE meetings • Ongoing monitoring of students IEP mandates: • Review all new and returning students IEP’s & ensure that services, service levels, ratios, program salutations, goals, program dates, behavior plans etc. are correct according to admission forms or annual review meeting minutes • Oversee that all IEP’s are current and shared with the agency by districts on IEP direct• Contact districts if errors on IEP’s are found and need to be corrected• Ensure that IEP’s are implemented and all services are being provided (IEP implementation form)• Ensure that STAC’s are received and are correct so that proper payment will be received from the county • Distribute IEP’s & STAC’s to the billing department• Distribute IEP’s to all service providers • Coordinate and Initiate Annual Review process• Coordinate and train Principals and Education Coordinators to oversee that consistent procedures are being followed at each building • Monitor IEP direct for quality and cohesiveness of information submitted by all service providers • Ensure all final drafts on IEP direct are complete and correct before being submitted to districts• Ensure meeting minutes are complete and handed in after all CPSE meetings • Develop policies and procedures and facilitate and coordinate changes and training with principals, education coordinators and teacher mentors in Early Education on:• Annual review policy and procedure • Quarterly District reports• Provide/organize in-service training on the use of IEP direct and writing an IEP• Mentors teachers to uphold IEP provisions and written quality as reflected in reports and data tracking.• Oversees Early Childhood New Teacher Mentor Program• Creates training content for Teacher Mentors and new teachers and implements training on a set schedule.• Monitors process and provides feedback to Teacher Mentors and teachers based on training content.• Completes classroom observations and provides feedback with direction given by the Early Childhood Lead Principal. Education: - Master’s degree in Education is required.  Experience: - 5 years teaching experience in preschool is required.   - Extensive knowledge writing preschool IEPs and the preschool CSPE process is required. Training: - New Hire Orientation Physical Requirements: The overall nature of the position is sedentary requiring little physical effort with occasional light physical exertion required. There is little, if any, exposure to environmental conditions.• The constant physical demand of the position is sitting.• The frequent physical demands of the position are standing, walking, climbing, talking, hearing, repetitive motions, and eye/hand/foot coordination. • The occasional physical demands of the position are lifting, carrying, pushing, pulling, balancing, stooping, crouching, reaching, handling, grasping, and feeling

Salary : $60,406 - $70,000