Payroll and Accounts Receivable/Billings Specialist

Summary

Olsson Industrial Electric is seeking a detail-oriented and dependable Payroll and Accounts Receivable/Billings Specialist to join our accounting team. Reporting directly to the CFO, you will be responsible for processing weekly payroll and managing customer invoicing, billings, and receivables for a busy industrial contracting operation. This position plays a key role in keeping our financial processes accurate, timely, and compliant.

Responsibilities:

Other duties may be assigned

• Process weekly payroll for field and office employees with accuracy and confidentiality.
• Review timecards, job codes, and payroll reporting.
• Coordinate with HR on new hires, terminations, and rate changes.
• Reconcile payroll accounts and assist with quarterly and year-end reporting.
• Prepare and submit customer invoices according to project terms (time and materials, progress, or percent complete).
• Review contracts and change orders to ensure billings align with terms and documentation requirements.
• Post customer payments, maintain accurate AR records, and assist with collections as needed.
• Partner with project managers, controller and the CFO to ensure billings and cash flow stay on track.

Qualifications

• 3–5 years of payroll and accounts receivable experience, ideally in construction or industrial contracting.
• Knowledge of certified payroll, Davis-Bacon, and Oregon BOLI requirements.
• Familiarity with construction job cost accounting; experience with Viewpoint is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Excellent attention to detail and time management skills.
• A high level of integrity and the ability to handle confidential information.
• Experience processing multi-state payroll.
• High school diploma required, associate degree or relevant certification is a plus

We Offer:

• Competitive salary and benefits package
• Opportunities for professional growth and career advancement
• Supportive and collaborative work environment
• Employer-paid medical, dental, vision, life, and disability insurance
• 401(k) match of up to 5%
• Base salary of $55,000-70,000, DOE

EEO/AA Employer of Minorities, Females, Protected Veterans and Qualified Individuals with Disabilities