Full-Time Office Manager/Employee Records

Full-Time Office Manager / Employee Records

Company: Olson Oil LLC

Position: Full-Time, Year-Round

Olson Oil LLC is seeking an organized, dependable, and detail-oriented

Office Manager

to help manage theday-to-day administrative operations of our business. This position will work with customer accounts,invoicing, business records, employee records, inventory documentation, and general office responsibilities.

This is an important position within our company and requires someone who can manage multipleresponsibilities while maintaining accurate and organized records.

Primary Responsibilities

Manage day-to-day office and administrative responsibilities.

Enter and review customer invoices and delivery information for accuracy.

Maintain customer accounts, billing information, payment records, and contact information.

Assist customers with invoice, statement, account, and payment questions.

Receive, review, and organize incoming paperwork, invoices, purchase orders, and delivery tickets.

Enter and maintain inventory information in company software.

Help reconcile inventory records, vendor invoices, purchase orders, and receiving information.

Maintain organized electronic and paper business records.

Answer phones, respond to emails, and assist customers with general questions.

Communicate with drivers, sales staff, management, customers, and vendors as needed.

Maintain employee personnel records and required employment documentation.

Keep employee training, licensing, certification, and other required records organized and up todate.

Assist with employee onboarding paperwork and recordkeeping.

Help maintain payroll-related employee information and documentation.

Track important renewal dates and required employee or company records.

Assist management with reports, spreadsheets, recordkeeping, and other administrative projects.

Maintain confidentiality of employee, customer, and company information.

Help identify and correct account, inventory, or record discrepancies.

Perform other general office duties as needed to keep daily operations organized and runningefficiently.

Qualifications

Strong attention to detail and a high level of accuracy are essential.

Excellent organizational and recordkeeping skills.

Ability to prioritize responsibilities and manage multiple tasks throughout the day.

Comfortable working independently and taking responsibility for assigned work.

Good written and verbal communication skills.

Professional and courteous when working with customers, vendors, and employees.

Comfortable using computers, email, spreadsheets, and office software.

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Experience with Microsoft Excel, Word, Outlook, QuickBooks, or similar accounting/inventorysoftware is helpful.

Previous office management, bookkeeping, administrative, customer account, or employee recordsexperience is preferred.

Ability to maintain confidentiality when working with employee and company information.

Willingness to learn Olson Oil's products, customers, software, and business processes.

What We Are Looking For

The right person for this position will be dependable, accurate, organized, and willing to learn. Because this position works with financial information, customer accounts, inventory, and employee records, attention to detail and accurate data entry are especially important.

We are looking for someone who can become familiar with our day-to-day operations, recognize when something does not look correct, ask questions when needed, and help keep the office organized.

Schedule

This is a full-time, year-round position, primarily Monday through Friday during regular business hours. This is an on-site position.

About Olson Oil

Olson Oil LLC is a locally owned and operated company serving agricultural, commercial, and local customers throughout our surrounding communities. We are looking for someone interested in becominga long-term part of our team and helping our business continue to grow.

Apply

For more information about the position or to apply, contact:

Olson Oil LLC

701-894-6367

Pay: $25.51 - $30.72 per hour

Expected hours: 36.0 – 40.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Retirement plan

Work Location: In person

Salary : $26 - $31