Billing Specialist

Olson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design. 

Currently, we are seeking Billing Specialist to join our dedicated accounting team. The Billing Specialist ensures the timely and accurate processing of client invoices, and adherence to financial policies. 

Primary Responsibilities:

Project Billing

• Execute the monthly invoicing process in accordance with the billing cycle and as required by project contracts
• Work with project managers/AP to code consultant invoices/credit card charges/employee expense reports/petty cash receipts as necessary
• Collect invoice backup as required by contract to submit with client invoice
• Submit invoices to clients per contract schedule
• Monitor, research and resolve any billing inquiries/issues from PM’s and external clients

• Execute the accounts receivable process to maintain positive project cashflow. 
• Monitor and resolve any issues with accounts receivable. 
• Work with PM’s/Accounting Team to communicate effectively with clients in order to collect outstanding AR.

• Update billing terms according to contracts/amendments;
• Monitor, research and resolve any project WIP issues with project managers and accounting team. 
• Respond to any inquiries from client regarding any project issues.
• Execute the project closing process including assisting project managers with closeout documents (notice of substantial completion, lien waivers, final consultant invoices, final client invoices);
• Respond to any inquiries from client regarding any final project issues; and de-activate project/phases.

• AA in Accounting or BA/BS in Accounting/Finance  or equivalent work-related experience
• Minimum of 3 to 5 years of experience in billing and A/R
• Accounting experience in the A/E/C industry a plus 
• Knowledge and understanding of contract structure, terms and conditions
• Experience with software billing systems; Deltek Vision system management and reporting preferred
• Proficient in Microsoft Word, Excel and Outlook

What can you expect from us?

• A creative work environment and colleagues who are collaborative, creative, and challenging
• Opportunity to grow professionally 
• Check our culture page to learn about life at Olson Kundig

In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.

As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is between $64,000 and $69,000 annually.  Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.

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