What are the responsibilities and job description for the Assistant Event Planner position at Olivia's Organic Café?
Ignite Your Event Career as an Assistant Event Planner
Are you a meticulous problem-solver with a passion for creating unforgettable experiences? Do you thrive in a fast-paced environment and dream of growing into a leading role in the dynamic world of events?
We’re not just offering a job; we’re offering a launchpad for your career in event planning. We’re a thriving event company known for delivering flawless and memorable occasions, and we’re looking for a highly motivated Assistant Event Planner to join our team. This isn't just about assisting; it's about learning the ropes from the ground up, honing your skills, and proving your readiness to become a full-fledged Event Planner.
What you'll be doing: As our Assistant Event Planner, you’ll be at the heart of our operations, ensuring every detail is perfectly aligned for success. Your responsibilities will include:
- Mastering Event Logistics & Planning Support: You'll work closely with our experienced Event Planners, diving into event quotes, meticulously ordering supplies and rentals, and orchestrating seamless vendor communication. You’ll be the "right hand" during the planning phase, ensuring nothing is overlooked.
- Leading On-Site Success: You'll step up to lead and supervise on-site event setups and execution, guaranteeing that every detail matches client expectations. You'll be the go-to person for pre-event checks, ensuring smooth event flow, and providing exceptional client and guest service.
- The "All-Hands" Fixer: We are a small, dedicated office where success comes from teamwork. You are the master troubleshooter—whether it’s running to the store for last-minute supplies, troubleshooting a missing item at a venue, or jumping in to help the warehouse team pack for a busy weekend. No task is too small when the "perfect party" is on the line.
- Orchestrating Excellence: You’ll assist with inventory checks, ensure documentation is meticulously attached to event orders, and help maintain a seamless bridge between the office and the field.
What we're looking for in you:
- Proven experience in event logistics, hospitality, or operations.
- Exceptional organizational and time-management skills – you're a wizard at juggling multiple tasks.
- A "Yes, and..." attitude – you are happy to jump in wherever the team needs you, from high-level planning to running for extra garnish at the last minute.
- A keen eye for accuracy and detail – nothing gets past you.
- The ability to think critically and problem-solve under pressure.
- Physical readiness to lift and move event equipment during setups.
- Flexibility to work evenings and weekends as events require.
- A valid driver’s license and reliable transportation are a must for event-day errands.
Pay: From $18.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Application Question(s):
- Please describe where you are working now and why you are leaving.
- Why do you think you would be a great fit for this position?
- What makes you the most interested in this position?
- What are the three most important things you are looking for in your next position?
- What is something you want us to know about you as we review all the candidates?
Work Location: In person
Salary : $18