General Clerk III

Olgoonik is an Equal Opportunity Employer

Overview:

Provide administrative assistance to the Transportation Department and Site Manager as required.

Primary Responsibilities:

• Assist in the preparation of shipping documentation for International & Domestic Shipments.
• Upload correspondence for all shipments into the database (Automated Export System, Commercial Invoices, Packing Slips, Equipment Shipping Reports).
• Maintain departmental funding report (In MS Excel & MS Access format).
• Assists management in the handling of all federal contract reporting.
• Communicate with Vendors to schedule tasks.
• Uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.
• selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.
• Assists in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints.
• Chooses among widely varying methods and procedures to process complex transactions.
• Select or devise steps necessary to complete assignments.

Supervisory Responsibilities: 

• Supervisory responsibilities are not anticipated.

Education and/or Experience:

• High School Diploma
• Extensive administrative experience

Knowledge, Skills, and Abilities:

• Advance Microsoft Office Skills (Access, Excel, Outlook & Word).
• Proficient written and verbal skills.
• Ability to learn databases.
• Assist in the receipt of merchandise and shipments when requested.

Certificates, Licenses, Registrations: 

• None.

Security Clearance: 

• N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. 

Work Environment:

General office environment. Some travel both domestically and internationally required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.