People Coordinator

Olfactory NYC is redefining modern fragrance, focusing on premium-quality scents crafted by world-class perfumers using the finest natural ingredients. Unlike traditional luxury brands, we prioritize exceptional scents without added costs for branding, celebrity endorsements, or excessive packaging. Our commitment is to deliver high-quality, accessible fragrances that focus on what truly matters—the perfume itself. Join us in redefining the fragrance experience with a minimalistic and customer-driven philosophy.

We are seeking a proactive and highly organized Hiring Assistant to join our dynamic team. This role is essential in supporting the recruitment process, managing administrative tasks, and ensuring a seamless experience for both candidates and studio managers. As a Hiring Assistant, you will play a pivotal part in maintaining all job boards, sourcing candidates and interviewing while facilitating the onboarding and training of new talent. Your energetic approach and meticulous attention to detail will help us attract top candidates and uphold our commitment to excellence.

What You'll Do:

The People Assistant coordinates and manages the end-to-end hiring process and overall training. This role is ideal for someone who is highly organized, detail-oriented, and passionate about people operations. Travel will be required for this role.

Duties

• Post and manage job listings across job boards and internal platforms.
• Screen resumes and applications to identify qualified candidates.
• Schedule and coordinate interviews with candidates to process to studio managers.
• Communicate with candidates throughout the hiring process, ensuring a positive experience.
• Maintain and update applicant tracking systems (ATS) with accurate candidate information.
• Assist with drafting offer letters, onboarding documents, and trainings.
• Conduct onboarding and ongoing training for new and existing associates
• Communicate store procedures, policies, and product knowledge effectively
• Monitor associate performance during training and provide real-time feedback
• Partner with management to identify training needs and gaps
• Support background checks and reference verification processes. (if applicable)
• Coordinate with Regional Directors to understand hiring needs and timelines.
• Maintain recruiting reports and track hiring metrics.

What You'll Have:

• Prior experience in recruiting, HR, or administrative support preferred.
• Familiarity with applicant tracking systems (ATS) a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple open roles simultaneously.
• Discretion in handling confidential candidate and employee information.