Administrative Manager

Job Summary: Opportunity to join a mission-driven nonprofit as a full-time Administrative Manager that will play a key role in the central operations of the Old Town School. The ideal individual is a highly organized, proactive manager, with the ability to coordinate, communicate, and collaborate on a high level with the CEO/Executive Director. This role demands a detail-oriented, tech-savvy professional with exceptional interpersonal skills, and ideally a music enthusiast.

Location: Lincoln Square

Duties and Responsibilities

Relationship Building:

• Provide high-level administrative support and assistance.

• Act as a liaison with external organizations and communities.

Planning:

• Serve as project manager for the strategic planning process.
• Plan and coordinate community events in coordination with staff committees.
• Schedule, set up, and attend meetings, preparing agendas & materials, coordinating logistics & food, taking notes to record minutes, and following up on action items.

• Support special projects and initiatives as directed by the CEO.

Organize:

• Manage an active organizational calendar and operational plan.
• Manage the organization’s data dashboard.

Communications:

• Manage internal communications.
• Facilitate project communication.
• Distribute and/or summarize communication items to appropriate staff.
• Perform additional administrative tasks including:
  • drafting clear and effective written communication, presentations, and Board materials

  • maintaining records

Additional:

• Perform additional duties as assigned by the CEO.

Required Skills/Abilities:

• Excellent verbal and written communication.
• Excellent interpersonal skills for effective interaction with diverse internal and external stakeholders/parties.
• Ability to build strong relationships and work collaboratively across all levels of the organization.
• Excellent organizational skills and a keen eye for attention to detail in documentation, scheduling, communication, etc.
• Excellent time management skills with a proven ability to manage time-sensitive tasks and meet deadlines.
• Ability to manage multiple tasks, priorities, and schedules efficiently.
• Effectively coordinate meetings, events, and executive sessions, handling logistics.
• Extremely proficient with Google Suite, Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Flexibility to handle changing priorities and take on new challenges.
• Sensitivity to cultural differences and a commitment to promoting equity and fairness.

• Consistently manage sensitive information with the utmost discretion, confidentiality, and integrity.

Required Education and Experience

• High school diploma required.

• At least three years of related experience required.

Preferred Education and Experience

• Bachelor’s degree in Business Administration, Non-profit Administration, or related field, or equivalent experience, preferred.

• Experience working with a board of directors is preferred.

EEO statement

Old Town School is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees. Old Town School strives to be an inclusive and equitable organization that is reflective of the diversity of the city of Chicago. We seek to recruit, develop and retain the most talented people from a diverse candidate pool. This is critical to our success as a community focused organization.

Salary: $54K - $60K depending on experience