Senior Escrow Assistant

WESTERN TITLE DIVISION

Job Description

Old Republic Title is seeking an experienced Senior Escrow Assistant to join our team! In this role, you'll provide advanced support to one or more Escrow Officers while serving as a key resource for the branch. You'll manage complex residential real estate transactions from opening through closing, help ensure exceptional customer service, and play an important role in mentoring team members and supporting overall workflow. This is an excellent opportunity for an experienced escrow professional who enjoys working in a fast-paced environment, solving complex issues, and collaborating with clients, lenders, agents, and internal partners to deliver seamless closing experiences.

This position has the opportunity to be based out of our Montclair office, Monday–Friday, or be fully remote, depending on experience. Please note that regardless of location, this individual must be available to work West Coast business hours.

What You'll Do

• Provide advanced escrow support for one or more Escrow Officers throughout the entire closing process.
• Draw and audit escrow files to ensure accuracy, compliance, and adherence to California escrow requirements prior to closing and policy issuance.
• Coordinate, process, close, and disburse a variety of escrow transactions, including complex residential and intermediate commercial transactions.
• Review title commitments and preliminary reports, identify issues, and coordinate the clearance of title requirements.
• Communicate with buyers, sellers, lenders, real estate agents, attorneys, and other parties to ensure timely and accurate closings.
• Prepare escrow instructions, settlement statements, closing disclosures, and other required closing documents.
• Review funding packages, receive lender funds, authorize funding, and disburse proceeds.
• Verify that all escrow and title requirements have been satisfied prior to closing.
• Schedule signings and coordinate mobile notary services when needed.
• Conduct customer document signings and ensure a professional closing experience.
• Assemble and submit complete title policy packages following closing.
• Accurately calculate escrow fees, title premiums, recording costs, and other charges.
• Maintain complete and organized electronic transaction files.
• Document all transaction activity thoroughly and accurately.
• Assist with workflow coordination and provide guidance and support to Escrow Assistants and other team members.
• Support business development efforts by helping maintain strong client relationships and assisting with branch growth initiatives.
• Participate in company, industry, and networking events as requested.
• Stay current on industry regulations, company policies, and best practices.
  
  

Required Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of senior-level escrow assistant experience or 2 years of experience managing your own escrow desk as an Escrow Officer.
• Demonstrated experience drawing and auditing escrow files. Thorough knowledge of California escrow transactions, forms, practices, and regulatory requirements.
• Advanced knowledge of residential escrow transactions from opening through post-closing.
• Strong understanding of title commitments, escrow procedures, and closing documentation.
• Advanced problem-solving and organizational skills.
• Excellent customer service and communication skills.
• Ability to prioritize multiple transactions while meeting deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite and Outlook.
  
  

Preferred Qualifications

• Experience handling complex residential and commercial transactions.
• Notary Public commission.
• Knowledge of title insurance policies, endorsements, and underwriting requirements.
• Strong understanding of accounting principles, including debits and credits.
  
  

What Makes You Successful

• Exceptional attention to detail.
• Strong analytical and critical thinking skills.
• Ability to work independently while collaborating effectively with a team.
• Confidence managing multiple priorities and deadlines.
• Professional communication with clients, agents, lenders, attorneys, and internal partners.
• Passion for providing an outstanding customer experience.
• Willingness to mentor others and contribute to a positive team environment.
  
  

Why Join Old Republic Title?

At Old Republic Title, you'll join one of the nation's most respected title insurance companies, known for stability, integrity, and exceptional customer service. We invest in our employees by providing opportunities for continued professional growth while fostering a collaborative and supportive work environment.

If you're an experienced escrow professional looking to take the next step in your career with an organization that values expertise, teamwork, and excellence, we'd love to hear from you.

The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.

Position's Pay Range

starting at $35.00 an hour, depending on experience.

Benefits May Include

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs
• 11 Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets
  
  

Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.

For California applicants, please click the following link to view our CCPA Applicant Notice

Old Republic Title is an Equal Opportunity Employer