Senior Administrative Assistant

Campus

OSU-Institute of Technology

Contact Name & Email

Sherri Johnson, sherri.johnson@okstate.edu

Work Schedule

Monday through Friday, 7:30am-4:30pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$14.94 - $16.78

Hourly

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials as soon as possible to ensure full consideration.

Special Instructions to Applicants

Please include a resume, cover letter, and contact information for three professional references for full consideration.

About this Position

GENERAL SUMMARY:

Provides administrative assistance, clerical support and secretarial services for the Dean of the School of Transportation & Heavy Equipment, including appointment scheduling, communications, document production, travel requests, inventory, leave reports, meeting minutes, and division purchasing requests. Serves as office receptionist; greets, screens and directs callers and visitors to appropriate office or individual. Will also be responsible for providing assistance with an array of departmental reports and publications.

Required Qualifications

Education:

• Associate Degree in Business and Office Technology or related discipline from an accredited college or university required.
• Other combinations of education and experience may be considered if relevant.

Experience:

• Proven history of demonstrating ethical and professional behavior.
• Two years of related office or administrative support work experience.

Certifications, Registrations, and/or Licenses:

• Valid Oklahoma driver’s license is required if performing the functions of the position requires the use of a personal or university vehicle.

Skills, Proficiencies, and/or Knowledge:

Skills and Abilities:

• Extensive word processing abilities and MS Office applications.
• Proficient in spelling, punctuation, proper business English and excellent vocabulary.
• Ability to transcribe and type complex, technical and confidential documents accurately and to compose effective and accurate correspondence.
• Ability to establish and maintain effective working relationships and make contact with both internal and external constituents.
• Ability to work independently.
• Professional demeanor and ability to work with various clients and visitors.
• A positive “can-do” attitude along with a professional appearance and demeanor should be modeled at all times.
• Must have a willingness to continually self-initiate learning to remain current in expertise.
• Should be able to quickly grasp and apply training in learning new skills and methods.
• Must be flexible, innovative and self-motivated.

Communication Skills:

• Must possess excellent listening and customer service skills.
• Must demonstrate excellent oral and written communication skills.
• Must possess excellent interpersonal skills, with the ability to effectively recognize and resolve conflict.