What are the responsibilities and job description for the Assistant Director of Purchasing position at Oklahoma State University and Careers?
Campus
OSU-Oklahoma City
Contact Name & Email
Michelle Boyd, mjboyd@okstate.edu
Work Schedule
Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$45,000 - $50,000 Salary
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
Job Summary:
The Assistant Purchasing Director supports the Director of Purchasing in overseeing procurement activities for OSU–Oklahoma City. This role assists in sourcing goods and services, ensuring compliance with federal, state, and university regulations, and maintaining accountability and integrity across divisions and departments. The position helps manage programs such as the Procurement Card Program, OK Corral, travel, and inventory systems.
Education:
Bachelors degree in Accounting, Business, or Finance or equivalent work experience.
(degree must be conferred on or before agreed upon start date)
Work Experience:
- Minimum three years of experience in purchasing, procurement, or related administrative roles.
- Experience with procurement card administration and purchasing software.
- Familiarity with accounting systems and compliance regulations.
Preferred Qualifications.
- Experience in higher education purchasing or accounting systems.
- Familiarity with Banner and OK Corral systems.
Knowledge, Skills, and Abilities:
- Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.
- Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners.
- High degree of initiative to work independently and also collaborate in a team environment.
- Passion for assisting customers and representing the OSU brand with positivity and professionalism.
- Demonstrated history of ethical and professional behavior.
Essential Job Functions:
- Assist the Director in implementing purchasing policies, procedures, and training programs.
- Review purchase requests for accuracy and compliance; prepare requisitions in OK Corral for bidding when required.
- Help develop bid specifications for supplies, equipment, and services.
- Maintain records of contracts, agreements, and purchasing documentation.
- Support departmental budgeting, inventory tracking, and travel processes.
- Coordinate with divisions and departments to ensure purchasing goals are met.
- Supervise and train staff as delegated by the Director; assist in performance evaluations.
- Maintain spreadsheets for income and expenses related to departmental activities.
- Completes all mandatory training and participates in a minimum of two professional development opportunities each year.
- Perform other duties as assigned.
The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Working Conditions:
- Must be able to work flexible hours to include some nights and weekends.
- Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.
Physical Requirements:
- Duties require extended periods of sitting, talking, and listening.
- Duties require extensive use of computers, telephones, and other office equipment.
- Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodation.
Salary : $45,000 - $50,000