What are the responsibilities and job description for the Purchasing Specialist II position at Oklahoma State Regents For Higher Education?
The position is responsible for administration of purchasing functions for OneNet.
Responsibilities and Duties
- Coordinate purchase requests with staff.
- Liaise with internal project teams.
- Maintain strong supplier relations.
- Research products, obtain quotes as required, and negotiate purchasing terms and conditions to satisfy State Regents purchasing policies.
- Prepare requisitions to ensure accuracy of all included information before submission
- Monitor supplier performance and resolving issues and concerns.
- Prepare reports and maintain accurate inventory, pricing and procurement records,
- Manage the acquisition process from requisitions to purchase order to receipt of product.
- Manage a project management system for tracking acquisitions.
- Manage a project management system for tracking maintenance renewals.
- Manage P-Card technology transactions.
- Work with the OneNet Provisioning and Administrative assistant to coordinate travel for OneNet staff
- Manage the OneNet annual contract and maintenance renewals.
- Maintain and update a comprehensive repository of OneNet and OCAN contracts and legal agreements.
- Manage the administration of new and existing OneNet and OCAN legal agreements and contracts.
- Assist in drafting and reviewing all legal agreements and contracts for OneNet and OCAN.
- Assist with Fixed Assets duties as needed.
- Input purchase orders and change orders into the budget tracking system.
Some travel may be required, including overnight stays.
Minimum Qualifications
Associate degree and two (2) years related work experience or an equivalent combination of education and experience required, involving monitoring expenditures, tracking and reviewing contracts and contract renewals, etc. Experience with data processing and spreadsheets required. Good verbal and written communication skills. Strong attention to detail. Must have the ability to handle multiple tasks in a fast-paced environment, meet deadlines and work well with others. Must be reliable and have a good attendance record. Must maintain a valid Oklahoma driver’s license.
Preferred Qualifications
Bachelor’s degree preferred. Proficiency in Microsoft Office with business application software, purchasing and resource planning systems. Strong analytical thinking and problem-solving skills. State purchasing knowledge and experience preferred.
Supervision
The employee performs work under the supervision of the Procurement and Fixed Assets Manager.
Work Hours Agency offices are open to the public from 8 A.M. to 5 P.M. Monday through Friday. These are the normal office hours for Agency employees. Physical Demands
Ability to remain in a stationary position for extended periods of time. Ability to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to use a computer screen and printed material, to communicate clearly, physical ability to lift up to 25 pounds, and to perform tasks that may require bending, stooping, and reaching. Must use the proper method to manually handle equipment, including but not limited to dollies, carts, and lift team members. Duties are normally performed in an office environment with a moderate noise level. Ability to operate a motor vehicle.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.