What are the responsibilities and job description for the Site Athletic Director - Douglass High School position at Oklahoma City Public Schools?
- Oversee student athlete eligibility, including medical clearance and academic standing through RankOne.
- Track and submit summer program hours.
- Support development and alignment of youth sports initiatives (PAL, YMCA, Fields & Futures, etc.).
- Ensure coaches maintain required certifications.
- Support recruitment, training, and evaluation of coaches.
- Conduct weekly PD sessions with middle school athletic coordinators in feeder patterns.
- Serve as liaison between school leadership, coaches, parents, district athletics, and media.
- Report monthly on athletic activities to the Principal and District Athletic Department.
- Cultivate relationships with boosters and donors.
- Oversee fundraising efforts and acknowledgment of contributions.
- Maintain an athletics website highlighting teams, schedules, and student-athlete achievements.
- Direct, supervise, and support all athletic programs and coaching staff.
- Implement and maintain a site-wide athletic program structure aligned with district goals.
- Ensure all programs comply with OSSAA, district, and state policies.
- Attend all required district-level meetings (ACAC, COADA, etc.).
- Ensure timely submission of eligibility forms, hardship waivers, and other OSSAA-required documentation.
- Approve and coordinate sport schedules, facility usage, and event logistics.
- Collaborate with the site administration to ensure event supervision during all athletic seasons.
- Maintain a master calendar for all athletic-related activities.
- Manage athletic budgets, purchasing, and expenditures.
- Ensure prompt processing of bills, reimbursements, and financial reports.
- Collaborate with the school treasurer on financial matters and income tracking.
- Coordinate gate workers, announcers, concession staff, clock keepers, and officials.
- Ensure compliance with payroll procedures and accurate reporting for all game staff.
- Oversee concessions and ensure operation during all athletic events.
- Encourage and support all coaches in obtaining CDL certification.
- Coordinate transportation logistics in partnership with the District's Transportation Department.
- Provide backup transportation as needed for athletic events for athletes and coaches using a District vehicle or bus
- Perform other duties as assigned to support the athletics program and department
- Bachelor’s degree in a related field
- Current Oklahoma Teaching Certificate
- Minimum of 3 years of leadership experience as a high school head coach
- Membership in OIAAA, NIAAA, and OCA
- Demonstrated experience in increasing student participation and successful staff recruitment
- In-depth knowledge of OSSAA rules and district athletics policies
- Strong leadership, communication, and organizational skills
- Advanced proficiency in RankOne, Arbiter RefPay, Google Suite, Excel, and presentation tools
- Maintain a good driving record and current CDL
- Master's degree preferred
- Minimum of 2 years of experience as a Site Athletic Director
- Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.
- Must have adequate manual dexterity to write legibly and perform required duties on a computer.
- Must have adequate visual acuity to read, interpret, transcribe written material, and perform other required duties.
- Requires a normal hearing range and clear speaking abilities to interact appropriately with others in person and on the telephone.
- Requires frequent stooping, bending, stretching, and lifting up to 25 pounds.
- Occasional lifting up to 75 lbs
- Sitting and standing for prolonged periods.
- This position will require time in multiple location types, including, but not limited to, office, external meetings, and sporting event locations, and it will require flexible hours, including evenings and weekends.
- Exposure to outdoor elements, noise, and high-energy environments
- Frequent travel within and beyond the District using both district and personal vehicles
JobID: 19083
Position Type:
ProTech (Certified)
ProTech (Certified)
Date Posted:
8/29/2025
8/29/2025
Location:
Athletics
Athletics
Site Athletic Director
Position Summary:
Under the supervision of the site principal and the assistant district athletic director, the site athletic coordinator is responsible for leading and managing all high school athletic programs for the assigned campus(es). This role provides strategic leadership, ensures compliance with OSSAA, district, state, and federal regulations, and fosters a positive and inclusive athletic environment that supports student development and academic success.
Essential Duties:
Great Teaching & Learning (Instructional Infrastructure):
Great People (Talent Management):
Great Culture (Systems Leaders):
Great Systems (Support & Accountability):
Job Specifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
Minimum Qualifications (Knowledge, Skills and/or Abilities):
Preferred Qualifications (Knowledge, Skills, and/or Abilities):
Physical/Mental Requirements:
Work Environment:
Reports To: Assistant District Athletic Director
FSLA Status: Exempt
Compensation: Schedule 920
Work Days: 215
FTE: 100
This job description is not intended to be all-inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to update, revise, or change job duties as needed. This document is for communication only and not intended to imply a written or implied employment contract. The Board of Education and the Superintendent may approve alternatives to the listed qualifications.
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