What are the responsibilities and job description for the Payroll Specialist position at Oklahoma City Public Schools?
- Complete salary verifications with the appropriate requested information after receiving the employee’s written consent. Interface with DHS, mortgage companies, social security etc. to provide requested information in a timely and accurate manner.
- Analyze payroll processing reports for variances and research discrepancies. Process flow/ problem solving are key elements of this function.
- Update master data per employee requests for W-4, address, banking information, etc.
- Input stipend payments and maintain accurate files with supporting documentation. This position may also maintain the electronic stipend summary report.
- Use clear and appropriate language in all communications.
- Maintain good Customer Service relationships (both external and internal customers) by responding promptly and courteously to customer needs and expectations.
- Develop interpersonal relations by building productive rapport with employees at all levels within and outside the department. All employees are treated with fairness, dignity and respect.
- Utilize teamwork by working collaboratively with fellow employees and others to achieve identified goals and objectives.
- Show flexibility to adjust performance to accommodate changes in departmental direction and processes.
- Demonstrate dependability by consistently working your work schedule.
- Analyze payroll processing reports for variances and research discrepancies.
- Perform other duties as assigned.
- All Financial Services personnel, Human Resources, mortgage lenders, social security, DHS, leasing agencies, payday loan companies and all employees with payroll related questions.
- High School Diploma or GED.
- Four (4) years of payroll or finance related experience.
- Strong experience with Microsoft Office Suite (Word, Outlook, and Excel), particularly Excel.
- Demonstrates dependability by consistently working their set work schedule.
- Excellent interpersonal and written/verbal communication skills, including emails, by phone, and in person.
- Excellent time management skills with the ability to multi-task and prioritize to meet deadlines.
- Strong attention to details and organizational skills.
- Ability to identify, research and resolve discrepancies and problems.
- Ability to collaborate and work in a team environment as well as work independently and make sound decisions.
- Ability to train and mentor other staff.
- Excellent decision making and analytical skills.
- Ability to work under pressure to meet all deadlines.
- Ability to maintain high level of confidentiality to sensitive information.
- Ability to troubleshoot and resolve customer complaints.
- Ability to interpret and follow federal and state tax laws and garnishment regulations.
- Associate's or Bachelor’s degree or college courses in accounting, finance, or related field.
- SAP software or other general ledger/accounting/ERP software experience.
- Public education or governmental (fund) accounting knowledge and/or experience.
- In-depth knowledge of wage verification requirements, including DHS specific requirements.
- Knowledge of payroll practices and procedures including levies and garnishments, pretax deductions, and overtime pay compliance.
- CPP or FPC certification.
- Able to sit and stand for extended periods of time.
- Exhibit manual dexterity to enter data into a computer.
- Able to see and read a computer screen and printed material with or without vision aids.
- Hear and understand speech at normal levels, outdoors and on the telephone.
- Speak in audible tones so that others may understand clearly.
- Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach
- Duties are normally performed in an office environment.
- The noise level in the work environment is usually moderate.
- May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines.
JobID: 12692
Position Type:
ProTech (Non-Certified)
ProTech (Non-Certified)
Date Posted:
6/22/2023
6/22/2023
Location:
Financial Services
Reports To: Manager PayrollFinancial Services
FSLA Status: Non-Exempt
Compensation: Schedule 908
Work Days: 242
FTE: 8 hours per day
Payroll Specialist
Position Summary: This position ensures departmental goals are met by processing employment verifications from mortgage companies, Social Security, leasing agencies and others. This position is the liaison for all DHS questions/wage reporting. Input stipend payments and maintain supporting documentation. During payroll processing the payroll specialist analyzes payroll reports and payment discrepancies to determine the underlying cause. This analysis includes many facets of payroll/master data, including but not limited to time entry, SAP employee master data records and additional payments. This position interfaces with all levels of employees and unions to answer detailed payroll questions. Customer service is an integral part of the Payroll positions.
Essential Duties:
Minimum Qualifications (Knowledge, Skills and/or Abilities Required):
Preferred Qualifications (Knowledge, Skills and/or Abilities Preferred):
Working Conditions and Physical Requirements: The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.
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Salary : $34,300 - $43,400
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