2026-2027 Financial Secretary

Reports To: Builking Administrator

FSLA Status: Non-Exempt

Compensation: 132 (Salary determined by experience)

Work Days: 201

FTE: 7.5 hours per day

Financial Secretary

Position Summary

Position is responsible for providing financial and clerical support to the school.

Essential Duties

• Completes all purchase orders, requisitions, and manages all inventory of supplies, including Library books for the assigned school.
• Manages various campus accounts (Title I, Fine Arts, Activity Fund, etc.) by keeping a register of funds and balancing the bank statement.
• Collects and receipts all monies from activity funds and makes bank deposits when funds reach over $100.00.
• Writes checks to pay vendors for services rendered.
• Prepares and reconciles monthly financial reports for the assigned school.
• Completes necessary paperwork for the travel of the staff and students and submits the paperwork to the proper departments.
• May distribute medications to students when no nurse is present at the school.
• Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc.
• Performs other duties as assigned.
  
  

Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications (Knowledge, Skills And/or Abilities Required)

• High school diploma or GED required PLUS one of the following
• Associates degree or higher
• Completed at least two (2) years (48 credit hours) of study at an institution of higher education
• Passed the OGET
• Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)
• Bilingual interpretation and translation skills preferred.
• Additional course work in bookkeeping and accounting preferred.
• Thorough knowledge of bookkeeping terminology and methods.
• Ability to make mathematical computations quickly and accurately and post accounts with speed and accuracy.
• Ability to maintain complex financial records and prepare records and statements.
• Ability to understand and follow oral and written instructions; ability to prioritize workload.
• Ability to establish and maintain effective working relationships with others using good judgment, tact, and courtesy.
• Ability to serve as a team member in a collaborative department suite.
  
  

Working Conditions And Physical Requirements

The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Able to sit and stand for extended periods of time
• Exhibit manual dexterity to enter data into a computer
• Able to see and read a computer screen and printed material with or without vision aids
• Hear and understand speech at normal levels, outdoors and on the telephone
• Speak in audible tones so that others may understand clearly
• Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach
• Duties are normally performed in an office environment.
• The noise level in the work environment is usually moderate.