What are the responsibilities and job description for the Executive Assistant position at OKLAHOMA CANCER SPECIALISTS MANAGEMENT COMPA?
Oklahoma Cancer Specialists and Research Institute is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level administrative support to executive leadership and physician teams. This position requires an individual who thrives in a fast-paced healthcare environment, exercises sound judgment, anticipates organizational needs, and manages multiple priorities with minimal supervision.
The Executive Administrative Assistant will serve as a key operational support role throughout the organization by coordinating executive workflow, assisting with physician scheduling and time-off management, streamlining administrative processes, and supporting a variety of organizational initiatives and projects.
Essential Duties and Responsibilities
- Provide comprehensive administrative support to executive leadership and physician teams
- Coordinate and maintain complex calendars, meetings, appointments, and organizational schedules
- Manage physician on-call schedules, time-off requests, and related scheduling coordination
- Prepare meeting agendas, reports, presentations, spreadsheets, and supporting materials
- Maintain professional communication and contact management with internal and external stakeholders
- Assist leadership with prioritization of projects, deadlines, and workflow management
- Participate in organizational projects and operational initiatives across departments
- Identify opportunities to improve administrative efficiency and help streamline processes through technology and automation
- Coordinate confidential information and sensitive matters with professionalism and discretion
- Assist with tracking projects, action items, and follow-up communication to ensure timely completion
- Support executive and physician teams with day-to-day operational needs throughout the organization
Qualifications
- High school diploma or equivalent required
- Associate degree in Technical Writing, Business Administration, Healthcare Administration, or related field preferred
- Minimum of five (5) years of executive-level administrative support experience required
- Previous experience supporting executive operations within the healthcare industry preferred
- Strong organizational, multitasking, and time management skills
- Exceptional written and verbal communication abilities
- Advanced proficiency in Microsoft Office applications and general technology platforms
- Must be highly tech savvy with the ability to quickly learn and adapt to new systems and software
- Ability to work independently while exercising critical thinking and sound decision-making skills
- Demonstrated ability to handle confidential information with discretion and professionalism
Preferred Characteristics
- Self-motivated and proactive with the ability to anticipate needs before they arise
- Strong attention to detail and accuracy
- Professional demeanor with excellent interpersonal skills
- Ability to remain calm and organized in a fast-paced healthcare environment
- Process-improvement mindset with a willingness to help modernize and streamline workflows
OCSRI offers a collaborative team environment dedicated to providing exceptional patient care while supporting the growth and success of our employees.
Compensation is competitive and commensurate with experience, qualifications, and other relevant factors.
Oklahoma Cancer Specialists and Research Institute is an EEO employer. We offer an excellent Benefits Package which includes medical, dental, vision, voluntary benefits, 401k, paid time off (PTO) and 9 ½ holidays per year.