Supply Chain Specialist

Oklahoma Arthritis Center (OAC) is an Equal Employment Opportunity employer and considers all applicants without regard to race, religion, color, sex, national origin, age, disability, veteran status, or any other legally protected status.

Job Summary:

The Supply Chain Specialist coordinates procurement activities, manages supplier relationships, and executes logistics operations under the direction of the Supply Chain Manager. This role focuses on sourcing goods, placing orders, maintaining inventory levels and coordinates with internal couriers ensuring efficient purchasing and delivery.

Essential Functions:

• Create, process, and manage purchase orders, ensuring accurate specifications, quantities, pricing, and delivery requirements.
• Communicate with suppliers to confirm order details, track deliveries, and resolve issues related to quality or discrepancies.
• May determine methods of storage, identification, and stock location, considering temperature, humidity, height and weight limits and required space.
• Track inventory levels to prevent stock outs or overstocking of key inventories.
• Oversee logistics operations, coordinating with internal couriers and carriers to ensure timely delivery of goods and addressing any delays or shipment issues.
• Generate picklists for inter-department order fulfillment. Dispatch urgent orders with internal couriers for fulfillment.
• Reports spoilage, damage or shortages to appropriate personnel.
• Keeps information accessible by sorting and filing documents. Authorizes payment for purchases by filing receiving documentation.
• Provide Safety Data Sheets (SDS) to Compliance and Supply Chain Manager when necessary.

Performance Requirements:

Knowledge: 

• Prior product familiarization/knowledge.
• Technical Capacity.
• Financial Management.
• Communication Proficiency.
• Time Management.
• Decision Making.

Qualifications:

• Bachelor’s Degree.
• Minimum of 2 years of purchasing related experience or demonstrated knowledge, skills and abilities to perform the above-mentioned tasks.

Physical Requirements:

• Ability to work effectively in a fast-paced environment.
• Physical ability to sit, perform data entry and view computer screen for long periods at a time.
• Daily standing, walking, bending, and maneuvering.
• May require lifting up to 50 pounds or more to transfer and/or turn patient with and without assistive devices.

Environmental Conditions:

• Occasional exposure to communicable diseases and biohazards.
• This is a safety sensitive position.

Travel:
Travel may be required.

Scheduled Working Hours:
Normal work hours are 8:00 a.m. to 5:00 p.m., Monday through Thursday and 8:00 a.m. to 1:00 p.m. on Fridays. Hours may vary depending upon the needs of the position, department, and clinic.

Other Duties:

Please note this job description is not designed to cover or to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change from time to time, with or without notice.

Equipment Operated:

Standard office equipment including: computers, printers, faxes, copiers, postage machine, etc.