What are the responsibilities and job description for the Executive Assistant position at OKCYC?
Assisting CEO & Director of Operations
Location: Bixby, OK
Job Type: Full-Time
Salary: 55,000-65,000
About Us:
OKCYC is a mission-driven organization dedicated to supporting youth through residential treatment and innovative programming. Our agency provides care to 131 youth daily, across 15 different programs in the state of Oklahoma. We are seeking a highly organized and adaptable Executive Assistant to support our CEO and Director of Operations. This critical role will help drive efficiency and organization across executive functions and operational processes. This includes managing schedules, correspondence, and meetings, as well as assisting with key operational tasks such as invoice management, project support, audit preparation, and other administrative tasks. This role requires someone who is professional, detail-oriented, and able to juggle multiple priorities in a fast-paced environment.
Key Responsibilities:
· Provide executive-level administrative support
· Handle and organize payables, invoice tracking, and light bookkeeping duties
· Assist with ongoing projects, prepare materials, and help maintain timelines and deliverables
· Support audit preparation by organizing documentation and liaising with internal teams
· Run business-related errands as needed
· Maintain organized digital and physical filing systems
· Prepare reports, presentations, and communications on behalf of executives
· Maintain confidentiality of sensitive information and ensure professional representation of leadership
· Proactively identify and solve administrative and operational challenges
Qualifications:
· Proven experience as an Executive Assistant or in a similar administrative role
· Strong organizational and time management skills; ability to manage multiple tasks and priorities
· Excellent communication skills, both written and verbal
· Detail-oriented with a proactive approach to problem-solving
· Proficient in Microsoft Office Suite and Google Workspace
· Ability to work independently
· Flexible and responsive to changing needs in a dynamic work environment
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Executive administrative support: 3 years (Required)
Ability to Commute:
- Bixby, OK 74008 (Required)
Work Location: In person
Salary : $55,000 - $65,000