Accounting Associate (Santa Fe)

Description

The Accounting Associate is responsible for performing a variety of accounting duties, working closely with the Assistant Controller and Controller. This position carries out responsibilities in the following functional areas: cash management and deposits; accounts payable; accounting adjustments; and a variety of other tasks. Also assists in developing and maintaining standard operating procedures (SOPs) related to these functions.

ESSENTIAL JOB FUNCTIONS / RESPONSIBILITIES:

1. Reconciles daily drops (cash) from all resort operating departments (Food & Beverage, Spa, Retail, & Guest Services). Reviews paperwork for completeness/accuracy. Resolves cash discrepancies following up with department managers as necessary.
2. Prepares Cash Deposit Spreadsheet and emails to Assistant Controller and Controller daily.
3. Prepares cash deposits for pick-up by armored courier according to required protocols; transfers deposits to courier following appropriate security protocols. Maintains hardcopy and electronic documentation of deposits.
4. Responds to change orders from all operating departments. Establishes and follows protocols and procedures to maximize efficiency of change order processing and security of cash.
5. Performs unannounced audits of department and individual cash banks monthly or as directed. Monitors that individuals follow requirements of their bank contracts, including but not limited to submitting weekly bank audits; reports deficiencies in this area to Assistant Controller. Reports variances in bank amount to Assistant Controller. Documents and files audits electronically and in writing.
6. Provides general accounting and human resources support where these departments overlap (e.g. payroll, benefits administration/billing, etc.).
7. Works with department managers to ensure timely and accurate review, coding and approval of invoices, expense reports and certain employee check requests.
8. Posts invoices to QuickBooks daily, scanning copies into electronic file.
9. Sends out monthly credit card reports to card holders. Review the credit card allocations, verifying accuracy of coding and correcting as needed. Verifies all receipts have been provided by cardholders. Posts credit card line items into Quickbooks promptly and according to Controller’s deadline.
10. Responsible for researching & provided resolution of chargebacks in a timely manner.
11. Other duties as assigned.

Requirements

1. A minimum of three years of accounting and cash handling experience; experience in the hospitality industry a plus.
2. Associates degree or equivalent experience preferred.
3. Outstanding mathematics skills and attention to detail.
4. Accurate in all cash counting and handling.
5. Strong background in AP management.
6. The ability to handle chargebacks
7. Intermediate or advanced competency in MS Excel, Outlook, and other Office programs to include the ability to use formula functions in Excel, and tasks and appointments in Outlook.
8. Paylocity Payroll software and Agilysys PMS experience a plus.
9. Analytical, methodical thinker; organized and meticulous attention to detail.
10. Strategic and creative problem solver with excellent follow-through.
11. Outstanding interpersonal and communication skills (verbal and written).
12. Flexible; desire to work in a fast paced, ever-changing environment.
13. Ability to work holidays and weekends as needed. 
14. Ability to sit, stand, reach, lift, bend, kneel, stoop, climb stairs, push and pull items weighing 40 pounds or less.
15. The position requires manual dexterity; auditory and visual skills; the ability to follow written and oral instructions and procedures; and the ability to speak and communicate in a professional manner.