What are the responsibilities and job description for the Grants & Development Coordinator position at OIC of Washington?
Essential Duties & Responsibilities
Grant Development & Proposal Coordination
Grant Development & Proposal Coordination
- Research and identify federal, state, local, foundation, corporate, and other funding opportunities aligned with OIC's mission and strategic priorities.
- Coordinate the planning, writing, editing, and submission of competitive grant proposals, applications, letters of inquiry, and other funding requests.
- Collaborate with program directors, executive leadership, fiscal staff, and subject matter experts to develop proposal narratives, budgets, work plans, logic models, and supporting documentation.
- Maintain an annual grants calendar tracking funding opportunities, proposal deadlines, reporting schedules, renewal dates, and grant milestones.
- Maintain proposal templates, organizational boilerplate language, demographic information, and grant resource materials.
- Coordinate grant administration activities following award notification.
- Work collaboratively with communications, data and development director, data manager, program leadership, and fiscal staff to monitor grant deliverables, reporting requirements, and compliance obligations.
- Assist in preparing timely programmatic reports, continuation applications, and grant amendments.
- Maintain organized electronic grant files, award documentation, contracts, and correspondence.
- Monitor grant reporting schedules and communicate upcoming deadlines to appropriate staff.
- Support grant closeout activities and maintain documentation for audits and funder reviews.
- Co-lead in planning, coordinating, and implementing organizational fundraising events and campaigns.
- Co-lead fundraising initiatives with the Communications, Data & Development Director, executive leadership, and organizational leadership.
- Develop sponsorship opportunities and cultivate relationships with corporate partners, foundations, donors, and community supporters.
- Coordinate fundraising event logistics, timelines, sponsorship packages, budgets, volunteer support, vendor coordination, and event communications.
- Maintain donor, sponsor, and fundraising databases, ensuring accurate records and stewardship activities.
- Prepare donor acknowledgments, sponsorship recognition materials, impact reports, and follow-up communications.
- Assist in developing annual fundraising goals, campaign strategies, sponsorship plans, and revenue projections.
- Evaluate fundraising activities and prepare reports measuring participation, sponsorship revenue, donor engagement, and return on investment.
- Assist with cultivating positive relationships with funders, donors, community organizations, and strategic partners.
- Coordinate meetings, presentations, and communications with current and prospective funders.
- Assist with donor stewardship activities including recognition, impact reporting, and ongoing engagement.
- Represent OIC of Washington at community meetings, networking events, conferences, and fundraising activities as assigned.
- Identify opportunities to strengthen partnerships that advance organizational priorities.
- Coordinate the collection of organizational data needed for grant proposals and reports.
- Gather program outcomes, success stories, needs assessment data, demographic information, and community impact metrics.
- Monitor funding trends and emerging grant opportunities affecting nonprofit organizations and workforce development programs.
- Support special projects assigned by agency leadership.
- Maintain accurate records of grant submissions, awards, fundraising activities, sponsorships, and donor engagement.
- Develop reports and dashboards summarizing grant activity, fundraising performance, and funding outcomes.
- Ensure all development files and organizational records are maintained according to agency standards.
- Perform other duties as assigned.
Salary : $24 - $31