What are the responsibilities and job description for the Project Controls Administrator position at OHM Advisors?
Come work for OHM Advisors, the Community Advancement firm.
With the singular mission of Advancing Communities, our diverse 750 team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering.
We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.
What You Will Contribute To OHM Advisors
As a Project Controls Administrator, you will ensure the accuracy and efficiency of project billing by collaborating with project managers and the finance team to maintain billing structures, prepare and submit invoices, and manage documentation. You'll assist in ERP system setup and maintenance, coordinate with clients and subconsultants, and support project managers with budgeting and change order documentation.
Your Responsibilities
At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.
Benefits:
OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
With the singular mission of Advancing Communities, our diverse 750 team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering.
We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.
What You Will Contribute To OHM Advisors
As a Project Controls Administrator, you will ensure the accuracy and efficiency of project billing by collaborating with project managers and the finance team to maintain billing structures, prepare and submit invoices, and manage documentation. You'll assist in ERP system setup and maintenance, coordinate with clients and subconsultants, and support project managers with budgeting and change order documentation.
Your Responsibilities
- Collaborate with the finance team to ensure timely and accurate processing of billing invoices.
- Assist in establishing invoicing procedures and support ERP system setup, maintenance, and closeout.
- Coordinate with clients to provide necessary backup documentation for invoice payments.
- Understand various billing methods and the complexities associated with different project types.
- Coordinate subconsultant invoices for accurate client billing.
- Assist project managers in effectively managing project budgets.
- Support project managers and administrative staff in preparing and securing documentation for change orders.
- High School Diploma required; Associate’s degree in Accounting, Finance, or Business preferred.
- Minimum of 2 years of experience with project setup, maintenance, and billing in an ERP system.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Solid understanding of fundamental accounting principles.
- Strong communication skills for effectively collaborating with technical teams across multiple locations.
- Exceptional analytical and problem-solving abilities.
- Experience in the engineering, planning, or construction industry preferred.
At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.
Benefits:
- BCBSM Medical, Dental and Vision
- Company Profit Sharing
- Flexible Spending & Health Savings Accounts
- 401(k) retirement savings plan with employer matching contribution
- Paid professional association membership
- Tuition & Certification Expense reimbursement
- Volunteer Service Leave
- 100% Employer-Paid Life Insurance
- Short & Long-Term Disability Options
- Voluntary Wellness Program
- OHM Grad School
- OHM University
OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.