Payroll and Benefits Administrator

Human Resources Payroll & Benefits Administrator

Location: Onsite - Findlay, OH

Findlay Tall Timbers Distribution Center is seeking an experienced and detail-oriented Human Resources Payroll & Benefits Administrator to join our HR team. This role is responsible for the administration of multi-state payroll and employee benefits programs while ensuring compliance with federal, state, and local regulations.

The ideal candidate is a proactive professional with demonstrated experience processing multi-state payroll, managing employee benefits programs, and ensuring compliance with evolving federal, state, and local employment laws. This individual will thrive in a fast-paced environment, drive process improvements, and provide exceptional support to employees and business partners across multiple locations.

Duties:

Payroll Administration:

• Process weekly and bi-weekly multi-state payroll accurately and on time.
• Ensure accurate earnings, deductions, tax withholdings, and payroll adjustments.
• Perform payroll reconciliations and variance analysis.
• Administer garnishments, levies, benefit deductions, and other payroll-related transactions.
• Maintain payroll records and ensure employee data integrity.
• Coordinate year-end payroll activities, including W-2 and 1099 processing.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Prepare payroll reports and summaries for leadership and finance teams.
• Reconcile payroll data with accounting systems and support month-end close activities.
• Monitor payroll legislation changes and implement process updates as needed.
• Develop and maintain efficient payroll procedures and internal controls that improve accuracy and operational efficiency.

Benefits Administration:

• Administer employee benefit programs, including medical, dental, vision, life insurance, 401(k), COBRA, FMLA, and voluntary benefits.
• Manage employee enrollments, benefit changes, and terminations through multiple benefits platforms.
• Ensure benefit deductions are accurately reflected in payroll.
• Maintain compliance with ACA, HIPAA, ERISA, COBRA, and other applicable regulations.
• Serve as a resource for employee benefit questions and communications.
• Support open enrollment activities and benefits education initiatives.
• Reconcile monthly carrier invoices and resolve discrepancies.
• Assist in the development of benefits-related policies, procedures, and training materials.

HR & Compliance Support:

• Support onboarding and offboarding activities related to payroll and benefits.
• Partner with employees, managers, HR, and Finance teams across multiple locations.
• Assist with workforce planning, budgeting, and forecasting initiatives.
• Prepare and submit required compliance filings, including PCORI, COBRA notifications, NYPFL, and other applicable reporting.
• Support internal and external audits related to payroll, benefits, and HR compliance.

Required Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 3-5 years of payroll and benefits administration experience, including hands-on multi-state payroll processing.
• Demonstrated experience managing payroll across multiple states with a strong understanding of state-specific wage and hour laws, payroll tax regulations, and compliance requirements.
• Strong knowledge of multi-state payroll laws and tax regulations.
• Experience with Paycor HRIS or a similar payroll platform.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office Suite.
• High level of professionalism, integrity, and confidentiality.

Preferred Qualifications:

• CPP (Certified Payroll Professional), PHR, or related certification.
• Experience managing payroll and benefits in a multi-state, multi-location organization.
• Familiarity with multi-state payroll and employment compliance

Benefits:

• Medical, dental, and vision insurance
• Company-sponsored 401(k) with employer match
• Paid time off, paid holidays, and wellness days
• Professional development and career growth opportunities
• Collaborative team environment and supportive company culture

Equal Employment Opportunity Statement:

Findlay Tall Timbers Distribution Center is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, national origin, citizenship status, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. We celebrate diversity and are committed to fostering an inclusive workplace where all individuals are treated with respect and have the opportunity to succeed.