What are the responsibilities and job description for the Every Other Weekend Receptionist position at Ohio Living Westminster-Thurber?
It's fun to work in a company where people truly BELIEVE in what they're doing!
Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job.
Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives. Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.
The Receptionist provides reception desk and clerical support for an assigned location by answering the multi-line telephone system and greeting visitors in a pleasant and welcoming manner.
Essential Activities and Tasks
Operations Management - 50%
Answers the multi-line telephone system and directs calls to proper departments and/or staff.
Monitors main entrance, greets visitors, verifies who is entering the building, maintains the sign-in log for visitors, volunteers, and vendors, and then directs them to the appropriate staff member, department, office, or resident room.
Calmly handles all emergencies with resident alert alarms, fire alarms, etc.
Maintains and updates resident directory, emergency phone contacts, department extensions, key personnel, etc. on a daily basis.
Receives, sorts, and distributes mail as directed. Updates resident mail card file/list for forwarding purposes.
Customer Relations and Service Delivery - 30%
Interfaces directly with the public greeting and directing visitors in a pleasant and professional manner.
Listens and responds to the needs of residents and staff members.
Administration and Reporting - 20%
Assists with administrative duties as directed, including typing, filing, copying, etc.
Completes the Daily Huddle information for the location.
Completes the Channel 2 broadcast information, if applicable.
Completes the gift shop inventory and cash flow, if applicable.
Schedules the chapel and sets up the room as needed, if applicable.
Maintains files of the business office, if applicable.
Sells lunch tickets coordinating additional guests with the Culinary and Nutritional Services Department, if applicable.
Inputs beauty shop charges, if applicable.
Tracks garage space rental, if applicable.
Dispatches security, if needed and applicable.
All other duties as assigned.
Qualifications
Education
High school diploma or equivalent required.
Experience
Six months experience in an administrative/clerical position required.
Experience with a multi-line telephone system required.
Must be able to type a minimum of 50 words per minute.
Knowledge of office machines, equipment, and procedures required.
Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.
Other Requirements
Must be able to read, write, speak, and understand the English language.
Working Conditions and Special Requirements
Sitting - Up to 8 hours/day
Standing - Up to 2 hours/day
Walking - Up to 2 hours/day
Lifting, transferring, pushing or pulling residents/patients or equipment/supplies - Up to 25 pounds
Work weekends, evenings, and holidays - Required as scheduled
Subject to residents/patients with various disease processes - Occasional
Risk Category for Exposure to Bloodborne Diseases - III