Human Resources Clerk

POSITION TITLE: 107 - Human Resources Clerk
LOCATION: Hospital Setting
REPORTS TO: Director of Human Resources
REVISION DATE: 4/29/2026
QUALIFICATIONS:

• EDUCATION: Minimum high school diploma or equivalent required for all positions (may be allowed to sign a GED agreement to obtain within 6 months).
  •     REQUIRED: see above
  •     PREFERRED: Post higher education helpful, but not required.
• EXPERIENCE: 
  •     REQUIRED: Computer skills necessary to prepare payroll and spreadsheets. 
  •     PREFERRED: 
• OTHER REQUIREMENTS OR LICENSURE: N/A

JOB DESCRIPTION: 
The job description reflects the general details considered necessary to fulfill the essential job functions and shall not be construed as all-inclusive of all work requirements inherent in this position. Other specific job-related knowledge and skills may be required. All employees subject to an annual performance evaluation based on the duties and responsibilities of this position. 

PHYSICAL DEMANDS & WORKING ENVIRONMENT: Usual working space is a well-ventilated area. Requires standing, walking, turning, bending, stooping, and lifting. Clear speech to communicate effectively with customers (e.g. patients, families, and other team members). Fine and gross motor skills. Environment may be stressful at times, therefore ability to work under stressful conditions is necessary. Lifting up to 50 lbs may be required, anything over 50 lbs should be a team lift or with the use of a lifting aid. 
COMPLIANCE AND REGULATORY EXPECTATIONS: All employees are expected to conduct themselves in a manner that upholds the highest standard of integrity, ethical behavior, and regulatory compliance. As a condition of employment, employees must adhere to:
· OCH Code of Conduct
· OCH Policies and Procedures
· Scope of Practice within License/Certification.
· HIPAA and HIPAA Security Confidentiality Standards
· Workplace Safety
· Mandatory Training
· Annual Compliance Education

ESSENTIAL JOB FUNCTIONS & KEY RESPONSIBILITIES: 

RECRUITMENT: 
•    Attends job fairs and employment events as a company representative, always maintaining a professional demeanor in appearance and attitude.
•    Competent in the review, screening, distribution and maintenance of applicant tracking software. 
•    Assist directors, managers and supervisors with interview process. 

HIRING:
•    Competent and comfortable completing all new hire processes, acting as a back-up for HR Assistant. Includes arranging drug screening, BG check, employee health screenings, employment form completion, and data entry in HRIS system. 
•    Assist employees with routine personnel-related questions. 
•    Coordinate new employee orientation and educate staff on personnel policies and procedures. 

COMPLIANCE:
•    Establishes and maintains confidential information about employees which includes sick leave, rate changes, benefit elections, evaluation scores, and retirement documents. 
•    Report and maintain worker’s compensation documentation and submittal to carrier.
•    Maintains OSHA reporting logs and annual posting requirements.
•    Primary contact for employees requesting leaves of absence such as worker’s compensation, FMLA or personal leaves. 
•    Maintains communication and tracking of time-off for these absences. 
•    Prepares and maintains license log. Verifies license on all employees through appropriate licensure board. 
•    Maintain sanction checks and verification for all staff to ensure compliance with Federal, State and local laws and jurisdictions.
•    Reports new hire to appropriate state and government entities.  
•    May be requested to be member of QI team. 
•    Frequently accesses email to stay up to date on information within the organization and provides a way of communication between staff members.  
•    Perform all procedures according to established policies and procedures of OCH and adheres to legal compliance policies and other regulatory issues. 
•    Maintains filing of HR, compliance, training records and other relevant documentation.

EMPLOYEE RELATIONS:
•    Active in planning and coordinating employee events and assisting as needed in such functions. 
•    Types correspondence and memos for employee notification of educational meeting and events. 
•    Explains the hospital employment policies. 
•    Assist in employee annual education program.  

BENEFITS:
•    Prepare benefit package for new hires. 
•    Assist employees with benefit elections. Reports elections to broker for proper enrollment. 
•    Distribute insurance cards as needed. 
•    Assist employees with benefit questions. 
•    Updates employee benefit and HRIS file to reflect proper deductions. 
•    Assists in annual open enrollment. 
•    Assist in W-2 processing and distribution. 
•    All other duties as assigned by Director or CEO. 

QUALIFICATIONS:

• EDUCATION: Minimum high school diploma or equivalent required for all positions (may be allowed to sign a GED agreement to obtain within 6 months).
  •     REQUIRED: see above
  •     PREFERRED: Post higher education helpful, but not required.
• EXPERIENCE: 
  •     REQUIRED: Computer skills necessary to prepare payroll and spreadsheets. 
  •     PREFERRED: 
• OTHER REQUIREMENTS OR LICENSURE: N/A