What are the responsibilities and job description for the Operations & Transportation Coordinator position at Ohio Christian University?
Position Overview
The Operations & Transportation Coordinator provides comprehensive administrative, logistical, and transportation support for the university. This role combines office administration, guest housing coordination, transportation scheduling, driver compliance oversight, and communications support. The Coordinator ensures smooth day-to-day operations, efficient transportation scheduling, accurate reporting, and a professional, service-focused experience for all departments, guests, and campus partners.
Key Responsibilities
Administrative & Office Support
Transportation Coordination
As a religious educational institution operating under the auspices of The Churches of Christ in Christian Union, Ohio Christian University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an 'at-will' basis, unless otherwise contractually bound.
Ohio Christian University is an Equal Opportunity Employer
The Operations & Transportation Coordinator provides comprehensive administrative, logistical, and transportation support for the university. This role combines office administration, guest housing coordination, transportation scheduling, driver compliance oversight, and communications support. The Coordinator ensures smooth day-to-day operations, efficient transportation scheduling, accurate reporting, and a professional, service-focused experience for all departments, guests, and campus partners.
Key Responsibilities
Administrative & Office Support
- Assist with daily Operations Office tasks including filing, data entry, document preparation, and scheduling.
- Answer and route phone calls; respond promptly to emails and service requests.
- Maintain organized departmental records, forms, and documents.
- Help manage office supplies, equipment, and general workspace organization.
- Prepare and submit monthly expense reports accurately and on time.
- Track receipts, invoices, and purchasing documentation.
- Assist with basic purchasing processes and expense verification.
- Manage scheduling for guest housing accommodations.
- Ensure rooms are prepared, clean, restocked, and welcoming for university guests.
- Assist with cleaning when needed to maintain readiness and quality standards.
Transportation Coordination
- Schedule and coordinate transportation for Athletics, Admissions, Academic Departments, university events, and other groups.
- Oversee vehicle reservations, trip schedules, and driver assignments.
- Serve as the primary point of contact for all transportation requests and logistics.
- Ensure all drivers complete and pass the university-required driving test.
- Maintain detailed records of driver credentials, training, and compliance.
- Monitor fleet maintenance needs and promptly notify Operations of repairs or safety concerns.
- Report incidents, damage, or driver issues to appropriate university offices.
- Ensure vehicles are properly stocked with required safety materials and documentation before use.
- Remain on call for urgent transportation needs, last-minute schedule changes, or emergencies.
- Communicate promptly with departments, drivers, and administrators regarding updates, concerns, and trip information.
- Provide professional and courteous service to faculty, staff, students, and visitors.
- Track transportation usage, trip reports, checklists, compliance documents, and driver assignments.
- Prior experience in administrative support, transportation coordination, logistics, or related fields.
- Strong organizational, communication, and multitasking skills.
- Ability to manage multiple schedules and changing priorities.
- Proficiency with Microsoft Office and basic scheduling tools.
- Valid driver's license.
- Ability to maintain professionalism, confidentiality, and a service-centered approach.
- Detail-oriented, reliable, and adaptable.
- Strong communicator with proactive problem-solving skills.
- Positive, courteous, and service-focused demeanor.
- Calm and responsive in urgent or unexpected situations.
- Strong work ethic and willingness to assist with both office and hands-on tasks.
As a religious educational institution operating under the auspices of The Churches of Christ in Christian Union, Ohio Christian University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an 'at-will' basis, unless otherwise contractually bound.
Ohio Christian University is an Equal Opportunity Employer