What are the responsibilities and job description for the Staff Accountant position at OHI - Ocean Health Initiatives, Inc.?
Position Summary
Reporting to the Controller, the Staff Accountant is primarily responsible for all accounts payable functions, through payments, and for assisting in the preparation of journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations. Additionally, the staff accountant assists the Senior Accountant and Controller with monthly closings, account analysis, and supports the Senior Accountant and Controller in carrying out the responsibilities of the Finance Department.
Responsibilities
Reporting to the Controller, the Staff Accountant is primarily responsible for all accounts payable functions, through payments, and for assisting in the preparation of journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations. Additionally, the staff accountant assists the Senior Accountant and Controller with monthly closings, account analysis, and supports the Senior Accountant and Controller in carrying out the responsibilities of the Finance Department.
Responsibilities
- PerformsmonthlydepositreconciliationsinAthena(EMR)forcashreceiptsfromUSBankand TDBank.
- Responsible for reviewing outstanding checks that have not cleared andadvisingSenior Accountant or Controller if any checks need to be voided andre-issued.
- Reconcilesandmaintainsdepositlogsfromsitestobank statementsandadvisesofany discrepancies.
- When necessary,assistswith compiling, entering, and posting monthly adjusting journal entries.
- Cross trainswithSeniorAccountantinpayrollmonthlyjournalentriesandreconcilingmonthly reports.Once trained,willserve asback-up to senior accountant for payroll processing and related month end work.
- Assists with the 401k audit once trained inADP.
- Assistswith budgets and forecasts by supplying source documents forreview.
- Opens all mail and date stamps invoices and vouchers with the datereceived.
- Codesinvoices totheappropriate generalledger account,allocatesadministrativeexpenses asrequiredto all facilities, enters the invoices, and sends all invoices to managers to approve.
- Note thatthepayablesprocess is being automated;thestaff accountant will assume primary responsibility, be primary point of contact, withand fornew software.
- Each week, review outstanding payables with either Senior Accountant, Controller,orCFO for cutting checks for the week. Once checks are cut, enter them into the outstanding check list forthe Controller to fund, thenforwardto the CEO tosign.
- After signed checks are mailed, file check stub and all documentation in therespectiveaccountspayablefiles.
- Credit card purchases will followsameapproval process as regular accounts payable, except for online purchases through Amazon or purchases authorized byCEOfor immediate payment online. For Amazon purchases orCEO approvedexpense approved purchases, a receipt isrequiredandmustbe given to theControlleror Senior Accountant.
- Run reports at year end for 1099vendors,the Senior Accountant will review for accuracyandapprove.Onceapproved,theStaffAccountantwill run all1099’sand coordinate mailingbytheIRS deadline.
- Assists the Senior Accountant and Controller withanyand all Grant documentation requirements for the yearend.Willkeep andmaintainall CME expenses in a log for all providers, etc.that get reimbursed for classes or onlinetraining.
- Assistswith closing the books and producing monthly Profit and LossStatements.
- Assists in preparation of audit schedulesand works closely with the auditors to ensure the completion of a timely audit.
- Performs other related duties as assigned orrequested.
- Adheres to all Covid testing, temperature reporting, and safety protocol asindicatedby the companypolicy.
- Maintains all training in Litmos and policies have been reviewed in ADP and remain in compliance.
- Completes work in time for the monthly closingdeadlines.
- All job responsibilities and expectationsremainidentical when working either from home or in theoffice.
- Works collaboratively with all members of the Senior Management and Management Teams to function as a cohesive and professionalunit.
- Works collaboratively with all members of the Senior Management and Management Teams to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to thepractice.
- Leads and manages staff by professionalexample.
- Constantly strives to achieve excellence in day-to-day operations of respective department .
- Ensures compliance with Ocean Health Initiatives employeehandbook.
- Attends all mandatory in-services and meetings required byadministration.
- Completes all mandatory in-services ina timelyfashion.
- Adheres to Corporate Compliancepolicies.
- Works cooperatively with all providers and staff to carry out the goals and objectives of OHI, meets productivity according to established policies and procedures.
- Other duties as assigned.
- Bachelor’s degree in Accounting , Finance, or Business Administration is required.
- A minimum ofthree years’general ledger accounting, financial reporting and payroll experience isrequired.
- Knowledge andproficiencyof Finance/Accounting principlesisrequired.
- Experience working in financial systems is required, working knowledge of accounts payables systems is preferred.
- Excellent communication and interpersonal skills, as a customer service mind-set isrequired.
- Proficiencywith Microsoft 365 isrequired.
- Must be organized andpossessthe ability to multi-task.
- Demonstratesattention to detail and accuracy.
- Problem analysis and problem-solving skills is required .
- Knowledge of ADPWorkforceNow is preferred.
- Medical, Dental, Vision and Life Insurance
- Flexible Spending Accounts with Medical and Dependent Care
- Voluntary Life Insurance
- 401(k) Salary Deferral and Match
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- Employee Discounts
- Employee Referral Program