Office Manager/Bookeeper (Construction Industry)

Location: Cincinnati, Ohio Business: Electrical Contractor Compensation: $60,000

Overview

We are a growing commercial electrical contracting company seeking a highly organized and detail-oriented Office Manager / Bookkeeper. This role is responsible for managing day-to-day financial operations, supporting project billing, and ensuring accurate and timely administrative processes across the business.

This position plays a critical role in maintaining financial visibility, supporting project execution, and enabling leadership to focus on growth.

Key Responsibilities

Financial Management & Bookkeeping

• Manage all accounts payable and accounts receivable
• Reconcile bank and credit card accounts in QuickBooks
• Maintain accurate and up-to-date financial records
• Assist with monthly close processes

Invoicing & Billing

• Prepare and send invoices to residential customers
• Manage progress billing and invoicing to general contractors
• Track outstanding invoices and follow up on collections (AR aging)
• Ensure billing documentation is complete and accurate

Payroll & Employee Administration

• Process payroll and maintain payroll records
• Coordinate employee time tracking and ensure accuracy
• Support onboarding paperwork and maintain employee files

Construction Administration

• Manage lien waivers and track compliance requirements
• Maintain certificates of insurance (COIs)

Vendor & Purchasing Support

• Process vendor payments and maintain relationships
• Track material purchases and ensure proper job coding
• Coordinate with field and warehouse on material needs

Office Operations

• Support daily administrative functions (phones, emails, filing)
• Maintain organized digital and physical records
• Assist leadership with reporting and operational support

Preferred Qualifications

• 3 years experience in percentage of completion bookkeeping, office management, or similar role
• Experience with QuickBooks or other billing software
• Experience in construction or electrical contracting (required)
• Understanding of construction billing (milestone billing) and lien waivers.

Success in This Role Looks Like

• Accurate books and reconciliations completed monthly
• Invoices sent out on time with minimal errors
• AR kept current with consistent follow-up
• Payroll processed accurately and on schedule
• Organized and reliable administrative systems

Compensation & Structure

• Salary: $60,000
• Full benefits package including 401K matching