Matter Information Analyst

Position Summary

Join our dynamic Financial Operations Team at Ogletree Deakins as a Matter Information Analyst. This role is pivotal in supporting and enhancing our firm's billing functions by ensuring clients and matters are set up accurately and timely. You will collaborate closely with Attorneys, Practice Assistants (PAs), Billing Team and clients to optimize revenue and enhance client satisfaction.

This position may be remote, but the successful candidate must reside in a state where we have a physical office.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions

• Matter Set Up: Contribute to the beginning-to-end matter lifecycle by accurately setting up clients and matters for billing in line with client-specific guidelines. This includes reviewing InTapp forms for accuracy, ensuring data flows efficiently into Aderant, mapping in Billblast and in various evendor websites for eBilled matters.
• Data Change Management: Process data changes to matters after set up has occurred. This includes, insurance information, bill groups, contact changes, formatting, and matter plans.
• Matters in Pending Status Management: Follow up on matters in review and resubmit status to avoid WIP build up on matters.
• Control Reports: When needed, analyze and correct items on various reports.
• Issue Resolution: Research and resolve escalated items.
• Team Collaboration: Act as back up for team members out of office or when SLAs are not being met.
• Effective Communication: Respond promptly, courteously, and professionally to inquiries within shared and personal mailbox.
• Policy & Procedure Compliance and Documentation: Ensure adherence to established matter information policies and procedures.
  
  

Requirements

• Undergraduate degree in Business, Accounting, Finance or related field.
• Minimum of 1 years in legal billing or matter set up. 3 years preferred.
• Proficiency with MS Word and Excel (formulas, pivot tables and filters).
• Working knowledge of Aderant, including bill groups, matter plans, formatting, and insurance related matters.
• Experience with Billblast and electronic billing systems such as, Legal Tracker, LegalX, Collaborati, and TyMetrix, etc.
• Interpersonal and Communication Skills: Demonstrates excellent oral and written communication abilities and maintains a professional demeanor.
• Workload Management: Capable of prioritizing tasks efficiently and adapting to a fast-paced environment.
• Self-Motivation: A highly motivated self-starter who excels with minimal supervision and takes a proactive approach in team settings.
• Organizational Skills: Exhibits exceptional organizational skills and attention to detail, managing multiple tasks and deadlines effectively.
• Initiative and Judgment: Takes initiative, exercises good judgment, and demonstrates excellent follow-up skills.
• Problem Solving: The ability to apply a logical thought process to unique and varied requests and determine the next step using best practice protocol within a legal billing environment.
  
  

Please note, we are not working with outside recruiters for this position.

Wage Transparency

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below. The application deadline for this position is 12/31/2026.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position.

• California: Pay range $60,112 to $91,406
• Colorado: Pay range $64,090 to $82,940
• Connecticut: Pay $64,090 to $86,944.
• Illinois: Pay range $67,184 to $86,944.
• Jersey City, New Jersey: Pay range $70,632 to $91,406.
• Nevada: $58,256 to $75,390.
• Maryland: Pay range $60,112 to $82,940.
• Massachusetts: Pay range $70,632 to $91,406.
• Minnesota: Pay range $60,112 to $77,792.
• New Jersey: Pay range $70,632 to $91,406.
• New York City, New York: Pay range $70,632 to $91,406.
• New York State: Pay range $58,256 to $91,406.
• Ohio: Pay range $58,256 to $75,390.
• Rhode Island: Pay range $58,256 to $77,792.
• Washington, D.C.: Pay range $67,184 to $86,944.
• Washington (State): Pay range $67,184 to $86,944.
  
  

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Libby Naikelis at libby.naikelis@ogletree.com with "Matter Information Analyst" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.