University Registrar

Oglethorpe University seeks a dynamic and experienced leader to serve as its next Registrar. The Registrar supports the academic mission of Oglethorpe University by serving as the official authorized custodian of university student records. The Registrar is responsible for the overall functioning and performance of the Office of the Registrar, providing day-to-day leadership and direction with respect to policies, practices, systems and operations. This includes maintaining the accuracy, integrity, and security of all student academic records as well as developing and implementing administrative policies and procedures to facilitate the timely, accurate, and efficient provision of services to Oglethorpe University’s various constituencies. The Registrar works particularly closely with the Office of Student Success, Faculty, and Institutional Effectiveness.

Essential Duties and Responsibilities

Duties and responsibilities associated with the position include:

• Maintains the accuracy, integrity, and security of all student academic records;
• Establishes, monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the University's mission, values, goals, and objectives;
• Collaboratively works with other departments in planning, implementing, administering, and evaluating projects and services impacting University operations from course scheduling and registration perspectives;
• In partnership with IT, provides leadership and oversight of the student information system;
• Plans, organizes, maintains, and manages the activities of course registration;
• Oversees all operations in the registration process (record creation, course schedule building, classroom assignment, final exam scheduling, grade processing, transcript issuance, student enrollment verification and military service waivers);
• Oversees all operations in the transfer credit process (evaluation of transcripts, posting of credit, processing and implementing of transfer credit rules);
• Oversees development of the Academic Calendar and updating of the Registrar’s Office website;
• Oversees the preparation and maintenance of accurate statistical reports in assigned area of responsibility;
• Assists faculty, staff, and students with interpretation of academic regulations, registration and progression policies;
• Ensures that the University has systems and procedures in place to maintain compliance as required, evaluating and communicating the impact of potential regulatory changes on the University;
• Serves on various university committees and advisory groups;
• Assists with applicable internal and external quality audits;
• Partners with Institutional Effectiveness to prepare, audit, and deliver institutional data (i.e., Common Data Set, IPEDS, SACSCOC reporting, etc.);
• Partners with the Information Technology office in planning, reviewing, implementing, and maintaining major modifications, and redesigning existing applications, local in-house systems, and external/vendor/third party systems;
• Other duties as assigned by the Provost and Vice President for Academic Affairs.

Supervisory Responsibilities

The Registrar supervises a small team of 2 full-time office staff, along with occasional student assistants.

Master’s degree from an accredited college or university and at least three (3) years of experience in a Registrar’s Office (or equivalent experience) required. Excellent written and verbal communication skills are also necessary, along with strong interpersonal skills to support work with university-level administrators, faculty leaders, and students.

Preferred Qualifications

Demonstrated effectiveness in supervising a small office staff team is desirable, but not required.

Familiarity with higher education software systems (Ellucian Colleague, Technolutions Slate, Pharos360) and reporting tools (i.e. Informer, COGNOS, ARGOS).

Work Environment:

Normal use of office equipment, sitting at a desk, walking or standing, occasional lifting (<25 lbs).  Operation of campus vehicles or rentals may be required.

Ability to work a flexible schedule with some weekends and evenings required. 

This position is full-time in person.  Occasional remote work may be possible by request to a supervisor only if and when business operations permit.

Oglethorpe University is proud to be an equal opportunity employer committed to inclusive excellence. Oglethorpe prohibits discrimination against all applicants and employees based on race; age; color; religion; national origin or ancestry; sex; sexual orientation; gender; gender identity or gender expression; marital status; pregnancy; childbirth or related medical conditions; disability; genetic information; citizenship status; veteran status; or any other category protected by federal, state or local law.