What are the responsibilities and job description for the Assistant Director of Fine Arts position at Oglebay Institute?
Full-time | Exempt | Monday–Friday (occasional evenings/weekends)
Oglebay Institute offers a competitive benefits package that supports overall well-being and work-life balance. Benefits include medical, dental, vision insurance, flexible spending account, generous paid time off, paid holidays, and more. As part of our commitment to community engagement, employees also receive complimentary Park Pass privileges, providing access to many discounted amenities and experiences.
About Us
Oglebay Institute is a vibrant nonprofit organization that enriches nearly 70,000 lives annually through the arts, nature, and history. We operate multiple facilities and programs that foster creativity, learning, and community connection. Join our mission-driven team and help us inspire possibility for people of all ages and abilities.
Position Overview
Under minimal supervision, performs a range of administrative support duties for the departments of Performing Arts, Visual Arts and Dance. The role entails ensuring the efficient operation of administrative functions within the departments, facilitating the smooth execution of events, performances, exhibitions, and classes.
Essential Responsibilities
- Coordinates all day-to-day financial activities including coding expenses, working with Chief Financial Officer, and Department Heads on daily transaction reports, and maintains accurate records of same for the departments.
- Trains, supervises, schedules, and evaluates Customer Service Representatives at the “Stifel Center” desk. Available to advise and train CSRs in other departments.
- Generates contracts for teachers and adjuncts and prepares their payroll vouchers.
- Assists with scheduling outreach programs and generates contracts.
- Proofs correspondences, grant proposals, brochures, schedules, and programs.
- Proofs information coordinated and prepared by each department director for seasonal classes and sends to marketing.
- Serves as the departments’ liaison for maintenance/set up requests.
- Proofs departments’ calendars prepared by each director.
- Collects and maintains data for the monthly narrative and statistics for the departments.
- May assist customer service representatives with customer information updates in the NEON system.
- Maintains the departments’ filing systems.
- Prepares and submits deposits.
- Assists with summer camp facilitation including camp check in, food preparation, and activities as needed
- Helps set up and take down events as needed.
- Prepares seating charts for specific events.