Executive Administrative Processor

Overview
We are seeking a highly organized and proactive Executive Administrative Processor to join our team. This role provides vital support to our executive leadership and ensures the smooth operation of daily office functions. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office management tools. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential.

Duties

• Provide comprehensive executive administrative support, including calendar management and scheduling using Microsoft Outlook Calendar and Google Workspace.
• Coordinate and assist with event planning for company meetings, conferences, and special events.
• Prepare, proofread, and transcribe documents, reports, and presentations with high accuracy.
• Handle bookkeeping tasks using QuickBooks and perform data entry to maintain accurate financial records.
• Organize files, maintain records, and oversee filing systems for easy retrieval of information.
• Support project coordination efforts across departments to ensure timely completion of tasks.
• Manage office supplies inventory and oversee front desk operations to ensure a welcoming environment.
• Utilize office management software such as Microsoft Office Suite (Word, Excel, PowerPoint) and DocuSign for document signing processes.
• Perform clerical duties including typing, proofreading, transcription, and general office support as needed.
• Assist with personal administrative tasks for executives as required to enhance productivity.

Requirements

• Proven experience in office management, administrative support, or related roles with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, QuickBooks, and familiarity with DocuSign.
• Excellent typing speed and data entry skills with high accuracy.
• Strong project coordination abilities with experience in event planning.
• Exceptional phone etiquette skills and experience managing multi-line phone systems.
• Ability to handle confidential information discreetly and professionally.
• Experience in bookkeeping or basic accounting is preferred but not mandatory.
• Demonstrated ability to multitask effectively in a fast-paced environment while maintaining attention to detail.
• Excellent proofreading and transcription skills to ensure high-quality documentation.
• Prior experience supporting executives or personal assistants is highly desirable.
• Strong computer literacy with the ability to adapt quickly to new software tools. This role is ideal for a motivated individual seeking a challenging yet rewarding opportunity within a professional setting that values efficiency, organization, and excellent communication skills.

Job Types: Full-time, Part-time

Pay: From $41,750.00 per hour

Expected hours: 28 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $41,750