Legal Administrative Assistant

Responsibilities: 

• Scheduling client meetings, managing calendars for important dates, court notices, and deadlines
• Opening new client files, drafting correspondence
• Responsible for all administrative stages of client matters from the initial intake through document preparation, final documents, client follow-up and coordination of billing
• Regular client and court telephone and email communication
• Manage incoming and outgoing mailing needs such as USPS, Certified, FedEx
• Scanning, copying, and organizing legal documents
• Complete check requests, attorney reimbursement forms, deposit requests, credit card reconciliation.
• Perform a variety of document productions tasks, including collection, hosting, review, redaction, bates-stamping, duplicating, and indexing
• Create and organize materials for hearings, such as casebooks and briefing binders.
• Assists with preparation of and filing/serving of court documents by mail or electronically via File & ServeXpress and PACER CM/ECF.
• Preparation of general correspondence including composing enclosure letters and memos as requested
• Witnessing and notarizing documents
• Organizing and safely-handling client personal documents, financial asset information, and original documents. Keep file up to date and maintain and organize both the physical files and e-files in NetDocuments. This is a daily expectation. Understand and abide by attorney subfolder set up and follow correct document naming protocol
• Attorney credit card reconciliation management on a weekly basis.
• Work with the Accounting team to pull invoices, review trust and payment history, outstanding balance, etc.
• Scanning physical file records to SharePoint or NetDocuments

Skills and Qualifications:

• Bachelor’s degree or equivalent

• 3 years of experience in legal

• Prior experience with commercial litigation and/or business litigation/transactional support is a plus

• Working knowledge of GA courts rules and procedures and Federal Court rules and procedures is a plus

• Previous support throughout all phases of discovery, including document review, production and depositions.  Experience with electronic discovery platforms is a plus

• Highly organized with ability to juggle multiple tasks in a fast-paced environment

• Ability to complete tasks/projects efficiently and with exceptional attention to detail

• Proficiency in Microsoft Office Suite, Adobe Acrobat, Excel, with the ability to quickly learn new software

• Ability to fluently navigate various electronic databases and document management systems.

• Excellent verbal and written communication skills

• Strong research skills and proficiency in using various research tools, including Westlaw, PACER, and other court-related websites.

• Ability to work well independently as well as effectively within a team.

• General understanding of litigation procedures is required. Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices is ideal

• The position requires constant communication (via phone, email, and in person) with clients, attorneys, and courts. Quick turnaround expectation when communicating with attorneys – timely responses and acknowledgement of tasks. Available and reachable at all times.

• Strong production skills with ability to produce accurate work product when formatting documents, inputting data, editing, copying, scanning, and transmitting text, data, and graphics.