What are the responsibilities and job description for the Project Manager position at Office Resources, Inc. (ORI)?
Position Overview
The Project Manager serves as the central point of contact for all assigned projects, overseeing every phase from initial planning through final closeout and invoicing. This role is highly data-driven and requires advanced proficiency in Microsoft Office—particularly Excel—to manage project budgets, labor analysis, scheduling, and reporting with accuracy and efficiency.
The Project Manager is responsible for coordinating timelines, tracking financial performance, maintaining detailed project documentation, and ensuring exceptional client satisfaction through organized, data-informed execution.
Key Responsibilities
- Evaluate project scope and develop detailed, accurate labor quotes using Excel-based tools and templates
- Prepare and maintain all labor quote documentation, ensuring consistency from bid through project completion
- Complete Solomon Coyle labor analysis worksheets and other Excel-based financial tracking documents for all bid projects
- Set up and organize orders prior to placement (MTT, reservations, color coding, and tracking systems)
- Partner with design, sales, and project coordination teams to ensure complete and accurate specifications
- Manage order schedules, deadlines, and status tracking within internal systems and Excel reports
- Attend construction and move meetings; document and distribute key updates and action items
- Develop and manage installation schedules, coordinating across customers, operations, and contractors
- Track multiple projects simultaneously using Excel to monitor timelines, costs, and budget performance
- Maintain detailed project tracking spreadsheets to ensure alignment with budget goals and deadlines
- Organize and lead pre-install meetings, ensuring all documentation (drawings, worksheets, timelines) is complete and accurate
- Conduct site visits to confirm readiness and proactively address potential issues
- Perform project walk-throughs to identify punch list items and manage reorders
- Lead final client walk-throughs, ensuring completion, sign-off, and timely project closeout
- Identify and communicate additional billing opportunities, including scope changes and storage
- Continuously track and report progress against budget using Excel dashboards and analysis tools
Position Requirements
- Advanced proficiency in Microsoft Office, with a strong emphasis on Excel (required)
- Ability to create and manage spreadsheets, formulas, and data tracking systems
- Experience with budgeting, forecasting, and data analysis in Excel strongly preferred
- Prior Project Management experience preferred
- Ability to prioritize and manage a high volume of emails while maintaining organization, accuracy, and responsiveness
- Demonstrated professionalism in email communication, including clear, concise messaging and timely response times to internal teams, clients, and vendors
- Valid Driver’s license
- High School Diploma
- Strong leadership and team coordination skills
- Ability to work overtime and weekends as needed
- Excellent customer service and communication skills
- Ability to work both independently and collaboratively
- Exceptional attention to detail, especially in data entry and reporting
- Willingness to travel as required
Physical Demands
- Extended periods of standing and walking
Career Path
- Manager
- Sales
- Design
We are an Equal Opportunity/Affirmative Action Employer
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, disability, and national origin.