What are the responsibilities and job description for the Administrative Assistant 2, (SG-15) Item# 07035 position at Office of the NYS Comptroller Thomas P. DiNapoli?
Duties Description
Populate and format pre-existing risk matrix templates. Maintain the policy tracking log. Document new procedures and update the internal desk manual. Update questionnaires based on feedback. Track committee meeting agendas. Initiate background checks. Review incoming vendor invoices to confirm cost appropriateness.
Minimum Qualifications
You must be currently reachable on the appropriate list for this title or eligible to transfer to this title under Section 70.1 of the Civil service Law.
For 70.1 transfer to an Administrative Assistant 2, salary grade (SG)-15, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-13 or above.
To determine if you current Civil Service titles is eligible for transfer to this title, visit the Career Mobility GOT-IT website:
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Additional Comments
Preferred Qualifications/Knowledge, skills, and abilities:
Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
Populate and format pre-existing risk matrix templates. Maintain the policy tracking log. Document new procedures and update the internal desk manual. Update questionnaires based on feedback. Track committee meeting agendas. Initiate background checks. Review incoming vendor invoices to confirm cost appropriateness.
Minimum Qualifications
You must be currently reachable on the appropriate list for this title or eligible to transfer to this title under Section 70.1 of the Civil service Law.
For 70.1 transfer to an Administrative Assistant 2, salary grade (SG)-15, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-13 or above.
To determine if you current Civil Service titles is eligible for transfer to this title, visit the Career Mobility GOT-IT website:
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Additional Comments
Preferred Qualifications/Knowledge, skills, and abilities:
- Experience in an administrative support or clerical role.
- Proficiency in Microsoft Excel (sorting, filtering, and managing tracking logs).
- Meticulous approach to reviewing invoices against contracts, redlining policies, and managing tracking logs.
- Clear written and verbal communication skills for corresponding with management, brokers, and external service providers.
- Ability to manage multiple administrative workflows and parallel projects while meeting strict deadlines.
- Familiarity using Microsoft Office 365, Microsoft Planner, document management systems, and vendor web portals.
- Ability to handle confidential compliance data sensitively and capture accurate meeting minutes and to-do lists.
Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
- A state pension with vesting after five years’ service
- Comprehensive medical, dental and vision insurance available to all employees and their dependents
- Flexible spending accounts for dependent and health care
- Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
- Public Service Loan Forgiveness (PSLF)
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- Holiday and paid time off
- Shift and geographic pay differentials
- A committed continuous learning environment
- Informational Brown Bag sessions
- Wellness at Work Programs to promote employee health and wellness
- OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
- And much more
Salary : $62,499 - $78,056