Director of Facilities

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

The Office of the Comptroller seeks to hire a Facilities Director that will oversee a team of custodians and custodial assistants and be responsible for the management of the day-to-day operations of the NYC Office of the Comptroller Facilities Unit under the direction of the Assistant Comptroller for Operations. This position requires working in-person in the office on all the assigned days/hours and may require working evenings and weekends, sometimes with little advance notice.

Responsibilities Include, But Are Not Limited To The Following

• Supervise a team of Custodians and Custodial Assistants including assigning tasks, ensuring that assigned work is performed up to standards, ensuring timesheets and leave requests are submitted, drafting staff tasks and standards, providing feedback and performance guidance
• Manage overtime scheduling and budgeting
• Proactively monitor and delegate tasks in the Facilities Unit service request system
• Develop a routine staff task schedule (including but not limited to mopping, vacuuming, replacement of water jugs, wiping surfaces, glass cleaning, garbage removal) with floor assignments and verification of task completion
• Assign and oversee preparation, cleaning or reconfiguration of workstations/offices for incoming staff
• Support NYC Comptroller Special Event setup including parades, meetings, holiday events
• Coordinate with vendors to obtain estimates/quotes and execute work orders
• Communicate updates and issues with Assistant Comptroller for Operations
• Develop and execute 18-month facilities roadmap (including but not limited to AC Removal/Installations, Fire Extinguisher Service, Painting, Carpet Cleaning)
• Submit DCAS building work orders (Archibus) and communicate updates with the Assistant Comptroller for Operations
• Adaptively manage work orders, respond to emergencies, including building and staff incidents, lead and track remediation projects
• Liaise daily with DCAS Tenant Relations, Engineers and Security for building and access related issues
• Serve as chair on DC37 Union Health and Safety quarterly meetings to provide updates and responses to inquiries
• Perform other duties and assignments as may be required.
  
  

ADMINISTRATIVE SUPERVISOR OF B - 10035

Minimum Qualifications

• Eight years of full-time experience in construction, repair, alteration and/or rehabilitation of multiple dwellings, commercial, industrial or public buildings in the capacity of general contractor, superintendent of construction, procurement specialist, evaluator responsible for cost estimation, or as a field supervisor or as an inspector, at least 18 months of which must have been in a supervisory or administrative capacity involving responsibility for a large number of buildings; or
• Education and/or experience which is equivalent to "1" above. Education in an accredited college leading toward a baccalaureate degree in engineering, architecture, engineering technology or a closely related field will be accepted on a year-for-year basis up to a maximum of four years. However, all candidates must possess at least 18 months of the specialized supervisory or administrative experience described in "1" above.
  
  

Preferred Skills

• Ability to effectively assign and manage multiple tasks, exercise strategic judgement when setting priorities, be attentive to detail including verification of task completion - 5 years of supervisory experience - 2 years of customer service experience - 2 years of project management Experience - Prior experience with building facilities, operations, and emergency preparedness highly desirable - Ability to learn and utilize a service request system-based task tracking system - Ability to lead staff meetings - Be highly organized, effectively communicate with staff and leadership - Maintains a positive, helpful and team-oriented attitude - Proficiency in MS Excel, Word, Powerpoint NOTE: This position requires working in-person in the office on all the assigned days/hours and may require working evenings and weekends, sometimes with little advance notice.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City Residency is not required for this position

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.