What are the responsibilities and job description for the Time and Leave Coordinator position at OFFICE OF THE MAYOR?
Time and Leave Coordinator
- OFFICE OF THE MAYOR
- Full-Time
- No Exam Required
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Job Description
The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.
The Team You’ll Work With:
The Payroll, Time, and Leave Operations unit is responsible for analyzing citywide leave regulations and payroll policies. Under the direction of the Payroll, Time, and Leave Executive Director and Deputy Director, the selected candidate serves as a Time and Leave Coordinator to the Mayor’s Office business units and city agencies. Each timekeeper serves approximately 125-150 staff members by processing bi-weekly payroll to ensure that employees are paid accurately and on time. Our unit resolves complex problems related to time, leave, and payroll inquiries.
The Problems You’ll Solve:
- Monitor, review, and process (including OEE’s when necessary) weekly timesheets for Mayor’s Office employees.
- Prepare time and leave breakdowns.
- Assist in the dissemination of annual leave balance statements, requests for carryover of annual leave and compensatory time, and other documents.
- Work with employees to strategically address time and leave issues.
- Develop and manage the setting up of new hires/transfers and close out upon separation.
- Ensure timely submission of timesheets, communicating with staff on submission requirements.
- Identify, highlight, and report time usage issues/concerns such as leave patterns, excessive hours worked, excessive sick leave usage, unapproved leaves of absence, and review Leave Without Pay (LWOP).
- Manage timekeeping and payroll files to include inactive files and archived records.
- Conduct audits and review daily reports for accuracy.
- Assist with the preparation of monthly reports and other ad hoc reports.
- Coordinate with Human Resources on extended leaves of absence.
- Train and advise staff on timekeeping regulations and practices, and respond to inquiries.
- Work on special projects and administrative tasks as requested.
About You:
- You have a strong work ethic and ability to complete tasks in a timely fashion with limited supervision.
- You are detail-oriented.
- You can work well in a fast-paced environment.
- You must work well in a group.
- You must maintain confidentiality.
- You have excellent organizational skills.
- You have excellent customer service skills.
- You work well under daily deadlines and can deal with time-critical/time-sensitive activities.
- You have excellent verbal and written communication skills.
- You are proficient in computer and data entry skills with working knowledge of MS Word, MS Excel, and MS.
- You are knowledgeable in PowerPoint and MS Outlook.
Minimum Required Qualifications:
- High school diploma required.
- 3 years of satisfactory clerical or timekeeping experience.
Additional Information
- In addition to the resume, a cover letter is required to apply.
MAYORAL PROGRAM COORDINATOR (M - 06423
Minimum Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in administration, research, management, analytical work, community work or community activities; or
2. A four-year high school diploma or its educational equivalent and six years of experience as described in "1" above; or
3. A satisfactory equivalent combination of education and/or experience. However, all candidates must have at least one year of experience in administration, research, management, analytical work, community work or community activities.
Preferred Skills
- You have knowledge of PMS, CHRMS, CityTime, and City leave regulations. - You have timekeeping experience, which is a plus.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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- Experience Level:Experienced (Non-Manager)
- Category:Administration & Human Resources
Salary : $67,000 - $75,000